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Personal Assistant to Senior Director

Careers@Gov
Agency: Ministry of Home Affairs
Job no.: 529980
Work type: Contract
Location: Singapore
Categories:Administration Support

We work as a team, in partnership with the community, to make Singapore our safe and secure Best Home.

The Ministry of Home Affairs (MHA) aspires to be world-class in delivering a safe and secure home for our people. In pursuing our mission to help make Singapore safe and secure, we remain always constant and true to our core values of Honour and Unity

 

Responsibilities

  1. To provide secretarial, clerical, and administrative services and support for the Senior Director of the Division in an effective, efficient and professional manner. Responsibilities include handling/screening of phone calls, managing email correspondences, scheduling of meetings and appointments, updating and maintaining the Senior Director’s diary of meetings and appointments, preparing meeting materials and documentations, organising, filing and maintaining a proper filing system, keeping accurate record of key contact information for the Senior Director, booking of resources (e.g. for overseas trips, IPPT), assisting in claim matters, etc.

 

  1. To perform general administrative duties such as data entry, collation of information, drafting of simple submissions, provision of corporate services support and other ad-hoc duties.

 

Requirements

  • Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook);
  • Have at least three (3) years of working experience in the related field;
  • Possess good communication, interpersonal and organisational skills;
  • Meticulous and committed to ensure confidentiality, accuracy and completeness in preparing documentations;
  • Have a good command of the English Language;
  • Able to multi-task and handle urgent requests when required;
  • Diligent, self-motivated and able to work independently with minimal supervision and be a team player.

 

All new appointees will be appointed on a two-year contract in the first instance.

We regret to inform that only shortlisted candidates will be notified within 30 days upon closing of the advertisement.

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