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Manager, Administration

Careers@Gov
Agency: Health Promotion Board
Job no.: 536551
Work type: Permanent/Contract
Location: Singapore
Categories:Administration Support

Established in 2001, the Health Promotion Board’s (HPB) vision is to build a nation of healthy people.

We aim to empower residents in Singapore to attain optimal health, increase the quality and years of healthy life, and prevent illnesses, disability and premature death.

To achieve this, HPB drives national health promotion and disease prevention programmes, spearheads health education initiatives and creates a supportive environment in Singapore where healthy lifestyle options are available and accessible for healthy living every day.

Do you have what it takes to provide centralised administrative support services and to oversee the Records Management Policy and Practices? HPB needs you to enable Divisions to focus on their business functions and realise their full potential

 

Responsibilities:

Registry and Administration

  • Review and manage file plan structures based on business needs

  • Conduct records management review with divisions and departments

  • Manage the life cycle of physical records that consists of about 14,000 files in the registry

  • Plan, develop and administer an electronic registry and email management system

  • Oversee the administration of HPB’s Intranet System

 

 

Office Supplies and Equipment

  • Administer and manage the centralised office supply and office equipment in HPB

  • Manage and review the centralised office fixed assets

  • Manage the procurement of goods and services that are required by the department and the Board

 

 

Requirements

  • Relevant qualifications in Information Studies, Health, History or Business Administration

  • At least 3 years’ experience in records management and administration operations

  • Developed and managed a records management system or equivalent

  • Familiar in the Government Instruction Manual on Management of Public Records

  • Experience in logistics and supply chain management is advantageous

  • Conversant with government procurement procedures

  • Resourceful, proactive and organised

  • Possess good conceptual, analytical, interpersonal and communication skills

  • Proficient in Microsoft Office skills including MS Word, Excel and PowerPoint

  • Comfortable working in a dynamic and fluid environment

 

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