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Executive, Facilities Management

Careers@Gov
Agency: Singapore Food Agency
Job no.: 538485
Work type: Permanent/Contract
Location: Singapore
Categories:Building and Estate Management

The Singapore Food Agency (SFA) is a new Statutory Board formed under the Ministry of the Environment and Water Resources (MEWR) to oversee food safety and security. The SFA will serve as the single point of contact for public feedback on food-related issues, and strengthen management of foodborne disease outbreaks to protect public health.

The SFA will also facilitate more business-friendly regulations with oversight of all food safety policies and consolidation of food laboratory capabilities to deepen competencies in food diagnostics, and research and development in food safety.

Duties

  • Plan, execute and supervise facility management related contracts, such as building and estate maintenance, mechanical & electrical maintenance, conservancy and horticultural maintenance to ensure goods and services are provided in accordance with Contracts’ Specifications.
  • Ensure all maintenance requests / feedback are attended to in accordance with stipulated performance indicators.
  • Carry out regular joint site inspections with contractors to identify potential service performance lapses, and to propose remedial actions. 
  • Assist the facilities manager in budget control roles, especially in managing cost incurred against budget allocated.
  • Issue works orders for maintenance / repairs / replacement works to contractors promptly in accordance with established procedures.
  • Verify and confirm satisfactory completion of work done, as well as invoice certification to facilitate payment to contractors.
  • Regulate fire safety, and workplace safety and health matters in compliance with existing regulations.
  • Enforce rules set by the property owner / Master Tenant in the use of the common properties and tenanted areas.
  • Contingency and emergency response planning for the property.
  • Ensure all required regulatory submissions are promptly submitted / renewed.
  • Attend to emergency incidents at the property.
  • Liaise with other government agencies relating to facilities management issues.
  • Assist the facilities manager to manage estate related feedback, analyse the trends and propose improvement plans.
  • Assist the facilities manager to draft tender specifications

 

Qualification

 

  • A Polytechnic Diploma in Civil Engineering / Mechanical / Electrical / Estate Management, Property Management / Building Management / Building Services or equivalent.
  • Preferably with minimum 3 to 5 years of relevant experience in facilities management in industrial / commercial properties.

 

Other Requirements

 

  • Possess experience in drafting of contract specifications
  • Have a good command of English (written) due to the need to draft contract specifications and be able to communicate clearly (via written form) our requirements to the tenderers.
  • Preferably certified as a Fire Safety Manager (by Singapore Civil Defence Force)
  • Good working knowledge of Microsoft Office applications.
  • Team player with good interpersonal and communication skills.
  • Analytical and meticulous.
  • Responsible and independent.
  • Pro-active and resourceful.
  • Willingness to learn and a "can-do" attitude.
  • Service-oriented and committed to service excellence.

 

We regret to inform that only shortlisted candidates will be notified.

Advertised: Singapore Standard Time
Applications close: Singapore Standard Time

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