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Executive, Corporate Operations Division (1-year Contract)

Careers@Gov
Agency: Ministry of Trade and Industry
Job no.: 542722
Work type: Contract, Temporary
Location: Singapore
Categories:Administration Support

The Ministry of Trade and Industry (MTI) seeks to transform Singapore into a leading global city of talent, enterprise and innovation. Our mission is to promote economic growth and create good jobs to enable Singaporeans to improve their lives. In MTI, you can expect an exciting, challenging and rewarding career!

Responsibilities

This is a temporary support role whereby the officer will be part of the documentation and registry team responsible for delivering high quality corporate service support in MTI.

Specifically, the officer will be required to:

Primary Tasks

  1. sort and prepare hardcopy registry files for digitalisation based on the listing order;
  2. serve as the point of contact with the vendor and ensure that the documents are digitalised in accordance to the listing order;
  3. verify the content of the digitalised files against the original hardcopies and ensure that the contents of digitised copies are visually distinctive;
  4. highlight any digitalised discrepancies to the Reporting Officer;
  5. arrange the hardcopy files in the designated order and location.

Secondary Tasks

  1. arrange the files in the Registry compactus in the prescribed order and locations;
  2. conduct physical stock-take of all registry files with/without the RFID scanner;
  3. replace damaged RFID label on the files;
  4. any other related administrative work as assigned from time to time.

 

Requirements

  • Up to 2 years of relevant working experience in an administrative role.
  • Basic knowledge of MS office applications e.g. Word, Excel.
  • Able to work in non-air-conditioning and enclosed area.
  • Organised, meticulous and able to work independently

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