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Manager/Assistant Manager (Corporate Admin)

Careers@Gov Job no: 544512
Work type: Permanent/Contract
Location: Singapore
Categories: Administration Support

We aim to build a cohesive and resilient society, deepening the sense of national identity and affinity for Singapore through strengthening community bonds, promoting of the arts and heritage, youth engagement, sports development, volunteerism and philanthropy.

Responsibilities

Reporting to the Senior Manager, you will be part of the workplace management team responsible for timely delivery of services in these areas:

  1. Registry records management and mailroom services.
  2. Procure and manage office resources and expenditure reporting.
  3. Manage contracts of outsourced service providers and contractors, prepare tenders/quotations for projects in accordance with financial and procurement procedures.
  4. Monitor performance of contractors and take timely remedial actions to ensure service agreements are met.
  5. Travel and overseas insurance administration.
  6. Administer staff on/off boarding process, staff access management.
  7. Administer IT systems, user access controls for the IT systems managed by the team.
  8. Data collection and preparation for management reports.

You will engage users and incorporate their feedback in our review and formulation of administrative policies and guidelines.  You are required to keep abreast with developments in the shared services landscape and propose best practices and systems to enhance operational efficiency and effectiveness. You may also be assigned to participate in inter-division projects or work groups. In addition to having good communication and time management skills, you must enjoy working with people.


Requirements

  • At least 3 years of working experience in workplace and office administration
  • Familiar with government procurement processes and procedures
  • An analytical and meticulous self-starter
  • Good oral and written communication skills, and able to engage with staff at different levels of interaction
  • Proficient in MS Office applications, especially MS Excel

Advertised: Singapore Standard Time
Applications close: Singapore Standard Time

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