UNIV - Division Director Assistant - Medicine: Cardiology

Apply now Job no: 501500
Entity: MUSC University
Department: COLLEGE OF MEDICINE - COM-Dept of Medicine
Sub Department: UNIV-2220100-Cardiology
Work type: Full-Time
Employee Type: UNIV - Classified
Location: Charleston, SC-Main Campus
Categories: Professional
Pay scale: UNIV-Band 5: $32,838.00 - $46,799.00 - $60,760.00 (min - mid - max)

Job Duties:
10Maintain Division Director and other faculty daily calendar, schedule appointments, briefs Division Director and manages schedule each day. Provides backgrounds information for meetings and events.Essential
10Serves as a central information source for important divisional activities, such as the Division Director''s schedule, faculty recruitment status, physician licensure, etc. Responsible for coordinating recruitment of prospective faculty and other personnel within the Cardiology Division.Essential
15Distribution of outpatient notes for Division Director and other faculty. Retrieve all patient related correspondence and outside records and route appropriately. Receives telephone calls and visitors to the division, screens and directs incoming calls to the division director and faculty as needed.Essential
15Receives incoming correspondence for Division Director & other faculty, screens and routes mail as necessary. Follows up on important documents including distribution of outpatient notes to ensure timely response time. Assures accurate archiving of Division Director correspondence. Maintains accurate filing system for Division Director. Types sensitive correspondence for the Division Director pertaining to patients, legal matters, faculty recruitment, reference letters and other confidential matters.Essential
25Oversees administrative staff on day to day basis - Makes decisions on optimal workflow for all administrative office staff in the Division. Oversee weekly payroll process for admin and other staff. Assure adequate staffing level for division phone lines and assign staff to cover as needed.Essential
25Supervise, assign and review quality of work of Admin staff. Screen, interview, select and train new employees. Arrange for coverage for any administrative absences. Responsible for submission of performance evaluations for administrative staff and maintaining employee personnel files.Essential


Job summary: Provides administrative and business management support for the Division of Cardiology and the Division Director.  Performs a variety of administrative duties for the division including supporting the recruitment of new faculty members.


Payscale Salary Range: UNIV-Band 5:  $32,838.00 - $46,799.00 - $60,760.00 (min - mid - max)


FLSA: To Be Determined


Minimum Experience and Training Requirements: A high school diploma and four years relevant experience in business management, public administration or Administrative services; or a bachelor's degree and two years experience in business management, public administration or Administrative services.


Physical Requirements: Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Must be ambidextrous. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)


Opening date: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.