UNIV Grants Coordinator II College of Health Professions

Apply now Job no: 503091
Entity: MUSC University
Department: COLLEGE OF HEALTH PROFESSIONS - CHP-Dean's Office
Sub Department: UNIV-2701004-Research Administration
Work type: Full-Time
Employee Type: UNIV - Classified
Location: Charleston, SC-Main Campus
Categories: Grants Administration
Pay scale: UNIV-Band 5: $32,838.00 - $46,799.00 - $60,760.00 (min - mid - max)

Job Duties:
25Reconciliation: Independently manages or delegates reconciliation of personnel and non-personnel expenditures in UMS in accordance with CHP policies and procedures. Is the approval authority for grant non-personnel expenditures for CHP, which are roughly $8.5 million/year. Reconciliation includes posting transactions to departmental accounts, verifying expenses and revenues are processed to accounts in a timely manner. Investigates and identifies discrepancies, researches charges and initiates appropriate action to correct to ensure accurate fiscal management. Ensures all accounts are encumbered appropriately and accounts receivables are accrued to accurately reflect the estimated balance of each account.Essential
30Procurement: As Procurement subject matter expert, oversees, approves, and is held accountable for all grant-related procurement transactions for the Research Administration Unit in accordance with State Procurement Code, MUSC and CHP policies and procedures. Trains and supervises subordinate personnel engaged in creating financial transactions, verifying essential accounting documentation, processing travel reimbursement requests and other tasks as needed. Has management responsibility of subordinate personnel, including accountability for ongoing evaluations of work performance, mentoring, training, and accountability for reprimanding and hiring/firing, as necessary.Essential
35Post-Award Grant Management: Accountability for monitoring college-wide grant expenditures to ensure compliance with approved grant budgets and institutional and state policies and procedures. Responsible for management of Grant Subawards, including establishing in Marketplace, processing invoices, tracking payments and monitoring balances. Consults with grant administrators and research personnel regarding availability of funds, as needed. Projects encumbrances of personnel and operating expenses to enable accurate budget management of assigned grants or subprojects with budgets from approximately $2,500 to $6.0 million plus. Serves as liaison with Principal Investigators, Sponsors, Vendors, Consortia, Consultants, MUSC ORSP, MUSC Grants and Contracts Accounting, MUSC Purchasing and Accounts Receivable/Payable. Independently manages and is accountable for all Life of Grant/Contract activities for assigned projects to ensure all budgetary, personnel and reporting requirements are met and in compliance with all pertinent regulations and guidelines. Prepares and manages adjustments to contracts, subcontracts, service agreements, amendments, and other procurement documents. Ensures adherence to institutional financial policies and procedures. Maintains petty cash for research grants in accordance with State guidelines and keeps accurate records of all outlays of cash and other forms or remuneration.Essential
5Pre-award: Collaborates with Grant Administrators in the development of budgets for new grant proposals. Actively participates in proposal development meetings with investigators and provides input on line items to be included in the budget and processes required for compliance. Researches budgetary unknowns to enable an informed and accurate budget building process.Essential
5Special Projects: Manages and, when appropriate, participates in special projects. Conducts confidential inquiries and complex special assignments; and maintains specialized records and reports. Responsible for maintaining knowledge base through attending training sessions and reviewing new information impacting the proposal submission, post-award maintenance, compliance and regulatory processes.Essential


Job summary: Position reports to the Director of Research Administration for the College of Health Professions (CHP).  Participates in all activities related to Research Administration for the College.  Supports the Director and the Grant Administrators with proposal development, grant pre-award requirements and post-award grant management.  Performs, and in some cases supervises the performance of, activities related to grant budgetary management, grant personnel management, and procurement of all goods and services required for the execution of the grant.


Payscale Salary Range: UNIV-Band 5: $32,838.00 - $46,799.00 - $60,760.00 (min - mid - max)


FLSA: To Be Determined


Minimum Experience and Training Requirements: A bachelor's degree and two years business, personnel, grant-in-aid or public administration experience.

ADDITIONAL KNOWLEDGE AND SKILLS:

Knowledge of principles, practices, theories and terminology of accounting, auditing, budgeting and financial management, grant management.
Knowledge of personnel procedures, practices and policies.
Knowledge of Federal, State and MUSC policies, rules, regulations, requirements, and procedures which pertain to contractual and grant activities; knowledge of contractual and grant monitoring procedures; and have the ability to review and interpret complex grants and contracts.
Knowledge of the budgets for all grants managed in the Research Administration Unit of CHP.
Knowledge of modern office practices, procedures and equipment.
Ability to perform financial statement analysis; proficiency with mathematical concepts.
Ability to interpret and analyze financial data records and reports.
Ability to establish and maintain effective working relationships.
Ability to plan, organize and supervise the work of subordinate personnel.
Ability to communicate effectively with diverse groups of people.
Must be able to make decisions independently, using sound judgment; operate under minimal supervision; be a self-motivated and flexible individual with the ability to work in a fast paced environment with frequently changing priorities.
Working knowledge of Word and Excel. Within six months of employment must have received training and have working knowledge of UMS, SmartStream, MarketPlace and Works.


Physical Requirements: Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to twist at the waist. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs.or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)


Opening date: Eastern Daylight Time
Applications close:

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Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.