UNIV - Administrative Assistant - Surgery: General Surgery

Apply now Job no: 508538
Entity: MUSC University
Department: COLLEGE OF MEDICINE - COM-Surgery
Sub Department: UNIV-2270300-General Surgery
Work type: Full-Time
Employee Type: UNIV - Classified
Location: Charleston, SC
Categories: Clerical and Administrative Support
Pay scale: UNIV-Band 4: $26,988.00 - $38,460.00 - $49,932.00 (min - mid - max)

Job Duties:
10Coordinates all administrative requirements of faculty member: i.e. track CME credits, assist with applications and licenses, coordinate reimbursements, sort and respond to mail correspondence.Essential
15Assists office manager with physician billing ticket processing, monthly office reports and back up for the processing of the 5 scheduled ATLS courses each year.Essential
25Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Processes clinic referral requests, new patient welcome letters, and surgery instruction letters.Essential
25Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. Also processes all disability, FMLA, work excuses and insurance requests.Essential
25Serves as the contact person for the Division of General Surgery. The administrative assistant coordinates schedules, to include scheduling meetings and preparing travel arrangements. Maintains calendars and assembles all appropriate information for upcoming meetings; also responsible for briefing physicians prior to meetings.Essential


Job summary: This is an autonomous position that provides high level administrative support to surgeons within the Division of General Surgery.  The administrative assistant performs various duties for clinical, academic, research, and public service activities, in order to optimize time spent by these doctors on administrative matters.

EEO Statement: MUSC is an equal opportunity employer and makes employment decisions without regard to age, race, gender, gender identity, disability or protected veteran status.


Payscale Salary Range: UNIV-Band 4: $26,988.00 - $38,460.00 - $49,932.00 (min - mid - max)


FLSA: Hourly


Minimum Experience and Training Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Minimum Experience and Training Preferred: A high school diploma or equivalent required with at least two years’ experience in a health care setting or medical office environment. A Bachelors with one year experience in a healthcare setting may be substituted. Experience  with EPIC, Outlook, Word and Excel is also preferred.


Physical Requirements: Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Must be ambidextrous. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)


Opening date: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.