UNIV - Administrative Assistant - Otolaryngology

Apply now Job no: 511631
Entity: MUSC University
Department: COLLEGE OF MEDICINE - COM-Otolaryngology
Sub Department: UNIV-2242010-Oto-h&n Surg
Work type: Full-Time
Employee Type: UNIV - Classified
Location: Charleston, SC-Main Campus
Categories: Clerical and Administrative Support
Pay scale: UNIV-Band 4: $26,988.00 - $38,460.00 - $49,932.00 (min - mid - max)

Job Duties:
15Maintains Clinic calendars for division faculty. Responsible for timekeeping information for division faculty, confirming schedules, obtaining signatures, and providing department administrator with timesheets as needed. Responsible for assisting with travel arrangements, course attendance, and other external commitments for division faculty.Essential
20Responsible for the compilation and preparation of academic, research and educational data as required for University, Hospital, Practice Plan, Accrediting Agencies, Grantors, etc., inclusive of, but not limited to: accurate record keeping which consolidates all information to complete particular reports for the department. Responsible for working with our Dean’s Office in maintaining up-to-date faculty information as it relates to Curriculum Vieta’s and Faculty Licensing.Essential
25As related to patient, participant, and both internal and external providers, prepares materials, reports, and correspondence as directed. Receives/downloads medical documentation utilizing MUSC’s Electronic Medical Record Systems. Compiles and prepares clinic data as required by the University, Hospital, Practice Plan, and Accrediting Agencies. Provides assistance to Central & Surgery Scheduling as needed. Works on behalf of the physician, support team, patient, and/or participant to experience a seamless clinical experience. Is the voice and conduit for effective and efficient communication.Essential
30Administrative Assistant for Otolaryngology, Head & Neck Surgery, Division of Pediatrics. Provides administrative support for the clinical director, division faculty, APP’s, and other division support personnel as required. Tasks include but are not limited to receipt and review of correspondence. Where appropriate, drafts, takes action, and/or makes recommendation for responses. As directed, prepares letters, spreadsheets, and power point presentations. Answers and screens incoming calls, schedules appointments, relays sensitive conversations to appropriate providers and discreetly responds to individuals. Responsible for miscellaneous letters and documentation as needed. Maintains a “tickler” system that allows for reminders and follow through on projects.Essential
5Provides assistance to the departmental Administrative Manager on an as needed basis. Provide routine and occasional administrative assistance with special projects of a highly sensitive nature.Essential
5Provides assistance with coordinating activities of Pediatric continuing education courses sponsored by the department. Occasional evening and weekend hours will apply.Essential


Job summary: To provide general and confidential secretarial assistance to faculty of Otolaryngology- Head & Neck Surgery.


Payscale Salary Range: UNIV-Band 4: $26,988.00 - $38,460.00 - $49,932.00 (min - mid - max)


FLSA: Hourly


Minimum Experience and Training Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Preferred Experience: Exceptional skills in the use of Microsoft Office Suite (Word, Excel, PowerPoint) required.  Above average typing and spelling skills are necessary for success in this position.  Medical Terminology a plus. Ability to discern priorities and discretion of workload required. Knowledge of EPIC & MUSC Scheduling Systems preferred.  Previous use of similar products a plus.  Proficiency, diplomacy, and professionalism in both written & oral communication skills a must.


Physical Requirements: Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Must be ambidextrous. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)


Opening date: Eastern Standard Time
Applications close: Eastern Standard Time

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Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.