caret down arrow left arrow University Logo Solid

Changing What’s Possible

Careers

UNIV - Administrative Coordinator II - Psychiatry: Psychiatry Administration

Apply now Job no: 520925
Entity: MUSC University
Department: COLLEGE OF MEDICINE - COM-Psychiatry
Sub Department: UNIV-2262010-Psychiatry Administration
Work type: Full-Time
Employee Type: UNIV - Classified
Location: Charleston, SC-Main Campus
Categories: ADMINISTRATIVE & NON-CLINICAL PROFESSIONALS
Pay scale: UNIV-Band 6: $40,759.00 - $58,086.00 - $75,413.00 (min - mid - max)

Job Duties:
10Coordinates all employee programs and staff forums -Responsible for the Employee Satisfaction Initiative for the Department. Responsibilities include: coordinating the annual Employee Engagement Survey to Department of Psychiatry employees with data prep, working with Division contact to provide Division support in distributing survey results, communication and education related to the survey (both before and after the survey is distributed); serves on the department Employee Satisfaction Workgroup to enhance and develop employee satisfaction efforts for the Department. -Manages the employee performance evaluation tool (Success Factors) for the Department. Acts as advisor and reviewer of all employee evaluations and ensures compliance with institutional and departmental policies.Essential
10New Employee Orientation: Create an orientation for new staff employees for the Department of Psychiatry and Behavioral Sciences on behalf of the Chair’s Office and Divisions/Programs Responsibilities include: - Meet with new staff employees as a welcome to the Department. Work with the Chairman’s Office and Divisions/Programs on space assignments, ensure supplies are ordered, MUSC directory updated, etc - Provide an overview of the Department and additional relevant information via a PowerPoint presentation. - Serve as a point of contact in the Chairman’s Office for new staff employees.Essential
10Serves as the employee relations contact and resource for processes and procedures for HR related tasks for departmental staff, supervisors and Business Managers. Acts as an advisor to departmental employees on conflict resolution and university policies and procedures. Disseminates information to faculty and staff. Ensures adherence to all institutional and departmental human resource policies and procedures. Formulates and revises these departmental policies as necessary. Serves as timekeeper for the Business Administration group and serve as resource to all divisional timekeepers. Create internal policies, procedures and SOPs related to timekeeping procedures - Serve as back up Timekeeper for Kronos and as a resource for tracking information related to timekeeping (providing reports, process and procedures, etc.)Essential
15Data Management: Responsible for data management, tracking and coordination of personnel files for faculty and staff. Responsibilities include: - Develop a new robust database of tracking all HR related data for faculty and staff as the Department’s central place of record. - Maintain a tracking spreadsheet for the Department (by Division/Program) for all incoming and outgoing employees (faculty and staff) by fiscal year. List also includes up-to-date information on Department open positions and offer letters extended by Division. - Maintain current and accurate personnel files for faculty and staff, as well as additional Department electronic files. - Manage and oversee the reporting and tracking needs of PROWL (the University malpractice coverage database), working with University Risk Management, by entering, updating and maintaining data for clinical providers in the Department of Psychiatry. - Update and maintain current Department information in Arbor, working with the COM Human Resources Center of Expertise.Essential
15Manages the overall human resources for the Department (including MUSC, MUHA, and MUSCP). Implements the department’s operating personnel systems, to include hiring, termination, employee relations and payroll. In collaboration with CoM HR team, coordinates all personnel functions for the department to include position/employee action requests, posting and hiring processes, Classification and Compensation evaluation requests (reclass and in-band), credentialing of non-faculty clinical staff and coordination of visa applications for incoming international employees. Initiate and ensure that new hire and termination PEARs and PARs are processed by collaborating with PEAR Officer in Department.Essential
30Coordinate annual faculty contract process working with Department of Psychiatry and Behavioral Sciences Divisions and Programs to collect, compile and submit completed contracts to the College of Medicine (COM) Faculty Affairs office; coordinate with COM Faculty Affairs office for annual Affiliate and Adjunct faculty appointment agreements for the Department. - Serves as the Human Resources Liaison working with the COM Human Resources Center of Expertise, Central University and MUSCP Human Resource offices, as well as Department Divisions/Programs, coordinating with/on behalf of the Vice Chair for Finance and Administration, for faculty, including preparing, reviewing, and submitting new hire requests, position requests, offer letter requests, separation processes. Manages the annual compliance training cycle (MyQuest) and the annual Conflict of Interest disclosure cycle for the department, ensuring faculty, staff and trainee compliance with institutional deadlines. - Serves as the liaison for the Department of Psychiatry working with Verge (MUSC’s faculty appointment and credentialing system vendor), the Medical Staff Office, Managed Care Office and the College of Medicine (COM) Dean’s Office, for faculty, including processing new faculty appointments, credentialing appointments, as well as submitting separation requests for outgoing faculty and clinical providers. - Serves as the point of contact for new faculty by providing information to start the onboarding process, working with the COM Human Resources Center of Expertise.Essential
5Coordinates annual letters of renewal for unpaid faculty and Return Retiree paperwork. Collects volunteer paperwork from Division Business Managers or other contacts, obtains chair’s approval on checklist, ensures that paperwork is accurate and up-to-date, and sends to CoM HR contact to initiate process for volunteer.Essential
5Other duties as assigned.Essential


Job summary: Manages the overall provision of human resources, services, policies and procedures for the Department of Psychiatry and Behavioral Sciences. This includes MUSC, MUHA, MUSCP, Chairman’s Office and all divisions and aspects within the Department of Psychiatry and Behavioral Sciences. This position will report directly to the Vice Chair of Finance and Administration for the Department of Psychiatry and Behavioral Sciences. Focuses on all missions (clinical, research, education) within department and institution.


Payscale Salary Range: UNIV-Band 6: $40,759.00 - $58,086.00 - $75,413.00 (min - mid - max)


FLSA: Salaried


Minimum Experience and Training Requirements: A high school diploma and five years relevant experience in business management, public administration or Administrative services; or a bachelor's degree and three years experience in business management, public administration or Administrative services.


Physical Requirements: Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Must be ambidextrous. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.


Opening date: Eastern Daylight Time
Applications close: Eastern Daylight Time

Back to search results Apply now Refer a friend

Share this:

| More

Job Search

Filter results

Entity

Work type

Locations

Locations

Categories

Job Type
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.