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Accounting Specialist I

Apply now Back to search results Job no: 493096
Position Type: Full-Time
Location: Multiple/Other
Experience Level: Entry-Level
Categories: Professional/Technical
Role: Accounting Specialist I


About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday thru Friday 8 AM - 5 PM

Rate of Pay:


FLSA Status:


Grant Funded:


Job Summary:

This position is responsible for the, entry and maintenance of the College investments, and preparation of other account reconciliations and analysis.  This position tracks fixed asset additions, accounts for fixed asset inventory tags, and entry into the fixed asset system. 

Responsible for all duties relating to Accounts Payable including accurate and timely payment encompassing proper back-up supporting the accounts payable packet. Also includes contact with vendors and with staff for outstanding receiving documents and invoices. Incorporate the paperless methodology in conformity with Accounts Payable procedures.


This position is responsible for the accurate entry of general journal entries and budget journal entries into the accounting system.  Responsible for gathering grant backup needed for the monthly grant reimbursements.  This position aides in the maintenance of accurate fiscal records on behalf of the ECC grant programs.  Responsible for reconciliation of the Foundation bank accounts and investment reports. 

Required Knowledge, Skills & Abilities:

  1. Associate degree (AA) in Accounting from a two year college or technical school.
  2. Two years general accounting experience.
  3. Experience with automated accounting systems and processing procedures.
  4. Proficiency with Microsoft Office Suite, including Word and Excel.
  5. Demonstrated ability to work in a team environment and to promote concepts of financial accountability with peers, faculty and staff.
  6. Attention to detail, accuracy and follow up.
  7. Flexibilty to establish a consistent schedule between 8AM & 5PM.

Desired Knowledge, Skills & Abilities:


Essential Duties:

  1. Reconcile all investment accounts of the College, including the College Foundation on a monthly basis. Prepare the investment schedule for the Board of Trustees and the investment report for the foundation.
  2. Prepare general ledger account reconciliations as required and related journal entries; including analyzing and journal entry preparation for inter-company charges
  3. Monitor outstanding checks, follow up on uncashed items, and work with the appropriate department for re-issuance or voiding.
  4. Audit invoices/manual vouchers for purchase order/blanket purchase order number, from beginning to end of process.
  5. Perform data entry for invoices/manual vouchers.
  6. Utilize Image Now process for the College’s paperless invoice system.
  7. Process incoming mail, including the scanning and processing of paper invoices and statements.
  8. Track fixed assets.
  9. Monitor cash flow information and prepare daily report.
  10. Prepare and analyze monthly reimbursements and quarterly status reports for disbursement to the appropriate grant agencies.
  11. Track the costs and prepare reports on College projects.
  12. Answer inquiries from management, staff and students.

Other Duties:

  1. Assist auditors as required.
  2. Backup for the Accounts Payable Coordinator I.
  3. Aid in the preparation of the budget process.
  4. Perform other job-related duties as assigned which pertain to the job description.
  5. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 09/12/2019 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.


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