Arial photo of the ECC campus with a view of Lake Spartan

Technical Specialist I

Apply now Back to search results Job no: 493876
Position Type: Full-Time
Location: Elgin, IL
Experience Level: Entry-Level
Categories: Professional/Technical
Role: Technical Specialist I

As a result of the Covid-19 Delta Variant, the Governor of the State of Illinois has issued Executive Order 2021-20 (Covid-19 Executive Order No. 87), to include mandatory COVID vaccines or submission to weekly testing for higher education faculty, personnel, and college students, as well as issuing an indoor mask mandate for all. By choosing to apply, I acknowledge and understand that upon employment, Elgin Community College (ECC) may require proof of vaccination or weekly testing as required by this mandate.


About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday through Friday. 

Successful candidates for this position must work in the state of Illinois. 

Rate of Pay:


FLSA Status:


Grant Funded:


Job Summary:

An employee in this classification performs work of moderate difficulty by assisting the Technical Services Librarian in performing paraprofessional library duties. Work is distinguished by the ability to order new library materials and coordinate the circulation clerks’ duties to process new material for library use. General supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

  1. Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of two years library experience; equivalent combination of training and experience.
  2. Some knowledge of bibliographic utility.
  3. Working skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
  4. Working skill in organizing work to meet established deadlines while maintaining attention to detail.
  5. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
  6. Working skills in verbal and written communication.
  7. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  8. Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.


Desired Knowledge, Skills & Abilities:

  1. Previous Library Technical Services experience.
  2. Some knowledge of Online Computer Library Center (OCLC).

Essential Duties:

  1. Enter orders, using online database, for materials selected by librarians or requested by others. Search for bibliographic data (Publisher, ISBN number, etc.); place order and maintain acquisition files.
  2. Check in shipments of library materials. Post invoices and distribute to Circulation Department for processing. Notify faculty/staff that the materials they requested have arrived. Contact vendor regarding any shortages/damaged items to resolve these problems.
  3. Maintain bibliographic records on the database. 
  4. Assist Librarians in preliminary cataloguing of records.
  5. Create inventory lists for Circulation staff to check against the physical material on all the shelves.  Provide Technical Services Librarian with a list to replace or withdraw materials.
  6. Catalogue telecourse tapes, DVDs, and CDs. 
  7. Prepare materials for the Reserve Shelf including cataloguing, labeling and other processing steps. Maintain Reserve Shelf records in database. 
  8. Maintains required training, licensure and/or certifications
  9. Maintains confidentiality of privileged information and adheres to applicable privacy laws
  10. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
  11. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
  12. Adheres to department guidelines for attendance and punctuality


Other Duties:

  1. Maintain inventory of library supplies; order supplies as needed.
  2. Perform other job-related duties as assigned which pertain to the job description.
  3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 09/03/2021. Elgin Community College Support Staff Association (SSECCA) members that apply by 09/13/2021 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.


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Applications close:

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