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Managing Director of Accounting and Grant Compliance

Apply now Back to search results Job no: 493929
Position Type: Full-Time
Location: Elgin, IL
Experience Level: Mid-Level
Categories: Administrator, Supervisory
Role: Managing Director of Accounting and Grant Compliance

As a result of the Covid-19 Delta Variant, the Governor of the State of Illinois has issued Executive Order 2021-20 (Covid-19 Executive Order No. 87), to include mandatory COVID vaccines or submission to weekly testing for higher education faculty, personnel, and college students, as well as issuing an indoor mask mandate for all. By choosing to apply, I acknowledge and understand that upon employment, Elgin Community College (ECC) may require proof of vaccination or weekly testing as required by this mandate.

 

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

8:00 AM to 5:00 PM Monday through Friday. 

Successful candidate for this position must work in the sate of Illinois. 

Rate of Pay:

$76,725 minimum 

FLSA Status:

Exempt

Grant Funded:

No

Job Summary:

An employee in this classification performs work of considerable difficulty to direct and manage the functions of accounting, which includes general ledger, accounts payable, fixed assets and depreciation, payroll tax reporting, property taxes, debt, and bank account transfers, as well as, grant reporting and regulatory compliance. Work is distinguished by being responsible for the overall management of the grant accounting and compliance, which includes grant contract procedures, accounting and reporting, and compliance for the College’s grant, contract and scholarship portfolio. Interprets and implements rules and regulations to ensure compliance and proper use of grant and contract funds. Direction is received by the assigned manager.

Required Knowledge, Skills & Abilities:

1. A Bachelors degree in accounting, finance or business administration with emphasis in accounting with five to seven years’ governmental or not-for-profit accounting or auditing experience and a minimum of three years of supervisory experience or equivalent combination of training and experience.
2. Considerable analytical skills to synthesize data, identify patterns, and use evidence to inform actions
3. Considerable skill in problem solving and decision-making regarding issues related to the scope of position.
4. Considerable skill to train non-accountant professionals in the creation of their budgets.
5. Considerable skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
6. Considerable skills in verbal and written communication.
7. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
8. Considerable skill in developing and maintaining positive and professional relationships with internal and external customers from diverse populations.
9. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
10. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
11. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Desired Knowledge, Skills & Abilities:

 

Essential Duties:

1. Responsible for review and approval of required regulatory and Board requested financial reports, including the Treasurer’s Report, income statements, balance sheets, budget to actual reports and other reports as requested by the Finance committee or the Board. Prepares reports for the AVP of Business and Finance disclosing funding sources, restrictions and current status applicable to all active grants, contracts, scholarships/fiduciary funds. Reviews and approves the financial statements and other grant, contract and scholarships/fiduciary reports that the accounting staff has prepared. Reviews and approves the quarterly grant monitoring report prepared by the accounting staff, which is provided to the Board of Trustees. Works directly with Deans and other employees of the college on grant reporting to meet required grant compliance and reporting.
2. Direct and manage the functions of Accounting Services and Grant Compliance, which includes general ledger, journal entry preparation, accounts payable, general ledger account reconciliations, bank reconciliations, financial reporting, fixed asset accounting, grant reimbursements, budget transfers and other regulatory reporting. Supervise, train and conduct performance appraisals of staff, including making recommendations for hiring, disciplining and termination.
3. Monitor accounts for budget compliance and/or overspending. Monitor and approve all budget transfers with the General Ledger, including grants. Verify funding availability for position requisitions. Approve all grant expenditures and purchasing card transactions ensuring they are in compliance with the grant agreements. Verify funding on all grant special payment form requests.
4. Coordinate information dissemination and serve as a committee member of the Strategic Budget Review Council, which consists of a cross-functional high-level admin team to ensure the budget is prioritized in tune with the strategic goals of the college.
5. Manage the college annual budget process, starting with establishing high level projections and parameter development with the AVP to working with budget officers on their zero-based budget submissions to directing staff in the preparation of the balanced budget. Assist and train budget officers and accounting staff in budget development and preparation. Continually monitors grant, contract, and scholarship/fiduciary budgets and resolve under/over spending conditions. Monitor and approve all budget transfers with the general ledger, including grants. Determine if grant budget modifications are needed and accurate. Assist the grant administrator in the preparation of grant or contract budgets.
6. Participate in the implementation, maintenance and further development of accounting systems as required. Implement process modifications or changes within the Accounting department while maintaining proper internal controls.
7. Prepare analysis for the property tax levy, and maintains all tax levy schedules. Supervise the reconciliation of the levy receipts and proper allocation across funds.
8. Reviews preliminary and final financial aid disbursements for accuracy and completeness on certain grants and contracts. Reviews grant or contract modifications when required.
9. Manage the annual audit and serve as the liaison between departments to pull various audit reports and schedules together to meet the audit requirements needed for the annual audit. Review and approve audit schedules, confirmations and year-end adjustments applicable to grants, contracts, scholarship/fiduciary funds prepared by the accounting staff. Primary liaison to the external auditing firm and ensures that the College financial audit and single audit are completed in a timely manner.
10. Responsible for monitoring cash and investments. This includes preparing cash flow analysis, reconciling and preparing investment schedules, monitoring the timeliness and accuracy of bank account reconciliations and providing assistance as needed and ensuring overall compliance with the College’s investment policy. Initiate fund transfers including federal and state tax payments, direct deposits, and other related transfers/stop payments as required. Maintain positive pay files for the bank.
11. Responsible for monitoring and proper reporting of debt. Process wire transfers for bond payments. Reconcile debt to the general ledger; prepare all debt related schedules for the audit. Monitor and analyze debt service requirements to ensure bond requirements are properly levied for within the property tax levy.
12. Liaison for training both inside and outside of the finance department on financial reporting within colleague and Image Now.
13. Maintains confidentiality of privileged information and adheres to applicable privacy laws
14. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
15. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
16. Adheres to department guidelines for attendance and punctuality
17. Demonstrates independent judgement and discretion in making position related decisions.

Other Duties:

1. Perform other job-related duties as assigned which pertain to the job description.
2. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 10/08/2021. Elgin Community College Support Staff Association (SSECCA) members that apply by 10/15/2021 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

 

Advertised: Central Standard Time
Applications close:

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