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Administrative Assistant I - TRiO Student Support Services

Apply now Back to search results Job no: 493972
Position Type: Part-Time
Location: Elgin, IL
Experience Level: Entry-Level
Categories: Office Support
Role: Administrative Assistant I

As a result of the Covid-19 Delta Variant, the Governor of the State of Illinois has issued Executive Order 2021-20 (Covid-19 Executive Order No. 87), to include mandatory COVID vaccines or submission to weekly testing for higher education faculty, personnel, and college students, as well as issuing an indoor mask mandate for all. By choosing to apply, I acknowledge and understand that upon employment, Elgin Community College (ECC) may require proof of vaccination or weekly testing as required by this mandate.

 

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

8:00 am-7:00 pm Monday-Thursday; Friday 8:00 am-4:00pm Friday

  • Flexible work schedule specifics: Hours vary and may include day, evening and weekend as needed by the department

Rate of Pay:

$13.00

SPECIAL INSTRUCTIONS FOR APPLICANTS: 

Special Instructions to Applicants:

Cover letter should be no more than two pages. The letter should describe how your professional and personal experiences have prepared you for this position.

FLSA Status:

Non-Exempt

Grant Funded:

Yes

Job Summary:

An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

  1. High school diploma or general education degree (GED); or equivalent combination of training and experience.
  2. Working skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
  3. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
  4. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
  5. Working skills in verbal and written communication.
  6. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  7. Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.

Desired Knowledge, Skills & Abilities:

 

Essential Duties:

  1. Receive, sort, file and retrieve forms, correspondence and documents, exercising discretion when working with confidential information.
  2. Compile reports and summaries of work; update, check and complete records, forms and documents.
  3. Verify discrepancies and make corrections.
  4. Process documents to update and maintain files/records.
  5. Research records and disburse information.
  6. Establish and maintain filing systems.
  7. Compose, format and type routine correspondence, reports and other documents.
  8. Provide general reception duties.
  9. Answer and route telephone calls.
  10. Coordinate calendars, schedules, training, travel arrangements, meetings and special events.
  11. Maintain or process account records, accounts receivable or accounts payable.  May monitor, reconcile or process transfers for budget accounts.
  12. Operate a variety of office equipment.
  13. Order office and program supplies, including arranging for equipment maintenance.
  14. Maintains required training, licensure and/or certifications
  15. Maintains confidentiality of privileged information and adheres to applicable privacy laws
  16. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
  17. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
  18. Adheres to department guidelines for attendance and punctuality

Other Duties:

  1. Perform other job-related duties as assigned which pertain to the job description.
  2. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 11/01/2021. Elgin Community College Support Staff Association (SSECCA) members that apply by 11/08/2021 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

 

Advertised: Central Standard Time
Applications close:

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