Administrative & Fiscal Assistant - Albemarle County
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Job no: 520958
Work type: Staff
Senior management: Agriculture & Life Sciences
Department: Northwest District Coop. Extension
Categories: Administrative / Clerical
This position works independently with general direction from the Unit Coordinator providing clerical/administrative support to unit/area faculty and staff. The essential duties to the operation of the unit include administrative, fiscal, and business functions, including ability to address routine and non-routine fiscal issues; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, and travel forms in Banner; knowledge of university and state policies and procedures; oversee fixed assets and key records; maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects and other duties as assigned
Training/experience in performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications, database management, electronic spreadsheets, |email and the Internet; strong communication and interpersonal skills; ability to prioritize and manage time effectively for performing multiple tasks. Ability to perform technical duties such as reviewing and processing procurement transactions, ability to perform monthly reconciliations, and the ability to process accounts receivable and payable transactions with accuracy and conformity.
Previous administrative support experience; demonstrated experience maintaining accounts and personnel records; ability to comply with policies and procedures with little supervision; strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles.
Commensurate with Experience and Qualifications
The successful candidate will be required to have a criminal conviction check.
Must have a driver's license check with an acceptable and safe driving record.
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