Careers at Virginia Tech

Ph.D. Program Coordinator

Apply now Back to search results Job no: 521433
Work type: Hourly Wage/Part-Time
Senior management: College of Business
Department: Business Information Technology
Location: Blacksburg, Virginia
Categories: Administrative / Clerical, Other

Job Description

The PhD Program Coordinator for Business Information Technology Department Provides full administrative support for the Business IT PhD Program. Duties include Serving as the first point of contact for the PhD Program, scheduling meetings with students, faculty, staff, administrators, and prospective PhD students. Arranging travel for potential students, external speakers, and visitors, processing reimbursements for travel, food, hotel accommodations. Promoting and recruiting for the program, maintaining marketing materials, processing graduate applications utilizing Slate, oversees the onboarding of PhD students into the program. Enters graduate plans of study and ensures other graduate school requirements are met by the students. Purchasing and maintaining office supplies, promotional materials, software, etc., for students utilizing Hokiemart. Provides Assistance with PhD Curriculum governance, interfacing with the college representative and university in working new seminars and updated seminars through governance.
Assists with the facilitation of annual orientation and other Ph. D. student training.
Maintains email lists, contact information, student information database, and necessary digital forms

Required Qualifications

Experience providing administrative support in a professional or academic setting.
Demonstrated proficiency with computer applications such as Word, Excel, Outlook, Google Docs, and Google Calendar.
Experience making travel arrangements.
Excellent organizational skills.
Ability to work independently within a fast-paced environment.
Knowledge of University Policies and Procedures

Preferred Qualifications

Extensive Knowledge of the Slate System.
Experience with HokieMart.
Experience with Banner, Banner Finance and Banner VTF Systems.
Experience with Hokie Spa.
Working knowledge of university fiscal and research policies, procedures, and regulations.

Pay Band


Appointment Type


Salary Information

Commensurate with experience

Review Date


Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Adrienne Sable at during regular business hours at least 10 business days prior to the event.

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