Program Support Technician
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Job no: 533129
Work type: Staff
Senior management: College of Science
Department: Physics
Location: Blacksburg, Virginia
Categories: Business / Accounting / Finance, Communications / Public Relations / Marketing, Administrative / Clerical
The chief objective of this position is to provide both program and fiscal support to the Department of Physics. This position works collegially with other department members to provide program and research support by assisting with travel reservations and itineraries as needed, processing travel reimbursements, and serves as primary contact and resource person for the Virginia Tech Center for Quantum Information Science and Engineering (VTQ) faculty, staff, students and external inquiries. Provides fiscal support by assisting with managing and planning of fiscal matters in VTQ and the Physics Department, developing and maintaining manual and electronic files on all purchases and payments, processing VTF transactions and submitting for payment as incurred, assisting with monthly reconcilements, processing HokieMart ISRs and orders, IPRs, direct bill payments, and VTQ purchasing card paperwork.
Monitors daily purchasing and HokieMart transactions. Provides public relations and media support for VTQ. They will support public relations and media activities for the department. They will design, edit, publish, and distribute newsletters, announcements, brochures and other material in support of departmental initiatives. This will include producing and distributing information for physics seminars and colloquia both in print and through electronic media. They will also be responsible for event planning within the department. They will initiate and confirm itineraries, reservations, and travel reimbursements for all guests to the department. They will also be responsible for reconciling all departmental, sponsored research, and foundation funds. They will handle fixed assets for the department. The Program Support Technician will be the point of contact for the department for outgoing shipments, including maintaining adequate supplies, tracking shipments, and processing invoices.
Reconciliation experience. Experience making travel reservations, preparing itineraries, and processing travel reimbursements.
Strong communication and interpersonal skills.
Ability to work with a very diverse group of faculty, staff, and students.
Experience providing administrative support in a higher education setting.
Working knowledge of sponsored research and grant administration.
Demonstrated knowledge of relocation policies.
Demonstrated experience using a digital software package such as Xibo.
Experience coordinating events from designing invitations through payment processing. Experience entering payroll utilizing a large database such as Banner.
Desktop publishing skills (Publisher).
Non-Exempt: Eligible for overtime
Commensurate with experience
The successful candidate will be required to have a criminal conviction check.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Jackie Woodyard at woodyaj@vt.edu during regular business hours at least 10 business days prior to the event.
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