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Position Detail - Sponsored Research Officer

Sponsored Research Officer

Apply now Job no: 493205
Work type: Staff Full-time
Location: South Hadley, MA
Categories: Advancement/ Alumnae Affairs, Institutional & Business Affairs

Position Type: Staff Full-time

Hours per week: 37.5   

Weeks per year: 52

Work Schedule: Monday through Friday Regular 8:30am-5:00pm

Not fully remote. Must be able to be on campus as needed. Flexible and hybrid arrangements will be considered, depending on the candidate's situation.

Department Summary & Job Purpose:

The Sponsored Research Officer (SRO) is the frontline support for College faculty across all disciplines seeking external funding for research, scholarship, and creative projects through grants and fellowships. The SRO gets to know individual faculty and their research interests and objectives, helps search for external funding sources, assists in preparing proposals, proposal budgets and subaward documents, secures institutional approvals and handles online submissions for government agencies. Reporting to the Director of Foundation Relations & Sponsored Research, the Sponsored Research Officer forms important relationships with the Office of the Provost/Dean of Faculty, the Grant Accountant (Financial Services) and other staff to help ensure compliance with all relevant internal and external policies and procedures, as well as providing some post-award support.

Core Job Duties and Responsibilities: 

  • Pre-award
    • Identify and disseminate grant opportunities to faculty and maintain up-to-date funding opportunities database
    • Assist faculty in developing successful research grant ideas, proposals, and budgets
    • Expedite and document proposal routing, approval, submission, and reporting processes, working with staff in the Provost / Dean of Faculty and Financial Services offices
    • Handle primary administration of all online proposal submission portals, including, NSF, NIH eCommons, iEdison, NASA Nspires, and Mount Holyoke's sponsored research website
    • Serve as primary submitting SRO/AOR for all online federal proposal submissions after verifying all appropriate approvals are in place
    • Become familiar with Mount Holyoke faculty, their research interests, and relevant funding sources
    • Develop and offer a regular program of grant-seeking and management workshops for faculty, in consultation with Director - 
  • Post-award
    • Meet with faculty when new awards are issued to review; provide them with grant-management tools
    • Assist Financial Services in annual collection of federally mandated Effort Reporting
    • Supervise the collection of federally mandated compliance documentation for FCOI and RCE; assist primary administrator of CITI Training online program
    • Review, update, and/or draft new policies related to Sponsored Research compliance, including FCOI-Conflict of Interest, Effort, Export Control, Invention and Patent, Research Misconduct, and RCR-Responsible Conduct of Research, in consultation with Director, Dean of Faculty, and Financial Services offices
    • Serve as a member of Five College compliance-related committees on FCOI, Export Controls, etc.
  • Other
    • Assist in some aspects of institutional grant-seeking and proposal preparation, especially as expertise in areas such as budgeting and compliance is required
    • Other duties as required or requested


• At least 2 - 3 years’ experience in sponsored research/sponsored programs and/or research administration
• Minimum bachelor's degree
• Familiarity with higher education and federal granting agencies
• Strong communication and organizational skills with attention to detail

Preferred Qualifications:

• Able to work independently and strategically to complete multiple and varied projects in a fast-paced environment
• People skills: Able to build positive, trusting relationships with faculty and to be available as a resource and "coach" on seeking research funding
• Intellectual curiosity, flexibility, and a sense of humor
• Able to occasionally work off-hours if necessary


Compliance Requirements: 

Physical Demands: 

• This position primarily consists of sedentary work
• Fingering (typing)
• Talking
• Clarity of speech
• Speaking with faculty by telephone, e-mail, or in person on a daily basis.
• Hearing
• Close visual acuity
• Reading
• Writing
• Quantitative reasoning
• Operating office equipment including computers, printers, etc.

Working Conditions: 

• Typical office work: the employee is not substantially exposed to adverse environmental conditions
•  Not fully remote. Must be able to be on campus as needed. Flexible and hybrid arrangements will be considered, depending on the candidate's situation.


Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants: 

Apply online; application materials must include:

  1. A cover letter summarizing interests and qualifications
  2. A complete resume or curriculum vitae
  3. Contact information for 3 professional references

Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

Mount Holyoke College is an Equal Opportunity Employer. 

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