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Position Detail - Digital Applications Archivist

Opportunities that have been posted after the 1st of April, 2024, are accessible by clicking this link.

Digital Applications Archivist

Apply now Job no: 493797
Work type: Staff Full-time
Location: South Hadley, MA
Categories: Information Technology, Library Services

Position Type: Staff Full-time

Hours per week: 37.5   

Weeks per year: 52

Work Schedule: Monday through Friday, 9:00 am to 5:00 pm; occasional nights and/or weekends as needed 

Salary Range:  $61,700 - $63,000

Department Summary & Job Purpose:

Mount Holyoke College’s Library, Information and Technology Services (LITS) Division empowers a diverse and inclusive learning community, equipping every person to engage the world purposefully. We connect people with the information, expertise, spaces, and technologies that enhance their work and fuel scholarly endeavors.

Reporting to the Head of Archives and Special Collections (ASC), the Digital Applications Archivist supports the operations and application management related to discovering, accessing, and preserving archival materials and other digital collections at the College. Collaborates closely with other LITS departments and campus partners to select, implement, assess, and manage digital repository systems, services, software, and applications that support the work of ASC and other digital collections at the College. Operations include migration, preservation, stewardship, data transfer, and digital archives systems management.


Core Job Duties and Responsibilities: 

  • Configures and administers digital archives and other digital content systems, including digital repositories, digital asset management systems, and collection management systems that support access and preservation of ASC and other digital collections at the College. 
  • Develops and enacts technical strategies and workflows for creating, managing, preserving, discovering, and accessing unique MHC digital content and collections, including born-digital materials.
  • Provides user support; helps develop content policy and data modeling; performs customizations; runs scripting for reports and task automation; and performs system updates. 
  • Ensures compliance with professional and technology standards, license and regulatory requirements, and MHC standards, policies, and procedures. 
  • Assists with reference and research services as assigned. 
  • Actively works with colleagues in LITS to create a welcoming, equitable, and user-centered environment in which a diverse population of students, faculty, and staff can thrive. 
  • Serves on LITS, College, and Five College committees as assigned. 
  • Engages in professional development through national and regional professional associations and other service opportunities. 
  • Evening and weekend work, as necessary. In some circumstances, assisting during adverse weather and emergencies may be important to cover essential services and service points.
  • The majority of work is performed on-site. This is not a remote position. 
  • Perform related duties as assigned. 


  • MLS or other relevant advanced degree. Three to five years of experience, preferably in an academic or cultural heritage setting.
  • Demonstrated experience implementing, configuring, and maintaining digital repositories, digital collections systems, or content/collection management systems for accessing, publishing, and preserving digital content, including born-digital.
  • Demonstrated experience managing and maintaining metadata, data modeling, creating and administering relational databases, using database query and reporting tools, and the ability to leverage and transform data across formats.
  • Demonstrated experience with standards-based non-MARC metadata schemas such as Qualified Dublin Core, MODS, METS, and EAD. Experience creating, manipulating, and transforming XML using XSL/XSLT or other scripting methods. Interest in learning and implementing linked open data and semantic web standards.
  • Must be comfortable overseeing multiple projects and deadlines at once.
  • Knowledge of current and developing technologies, standards, and best practices in archival systems management, policy, and preservation.
  • Demonstrated commitment to fostering diversity, equity, and inclusion in daily work and the workplace culture.
  • Ability to build and sustain effective and key relationships with a diverse group of alums, researchers, faculty, students, staff, community, and professional colleagues.

Preferred Qualifications:

  • Knowledge and experience working with primary source materials about women’s history and higher education in the United States.
  • Exhibits excellent and creative interpersonal communication, organizational and problem-solving skills, and strong oral and written communication skills.
  • An enthusiastic, people-oriented individual with creativity and a passion for supporting a collaborative work environment.
  • Ability to maintain a professional and tactful approach in all interactions, ensuring confidentiality and an individual’s right to privacy regarding appropriate information.


Compliance Requirements: 

Physical Demands: 

  • Communicates regularly with people in person and remotely.
  • Must be able to observe and assess content on computer screens and printed materials.
  • Moves boxes up to 40 lbs on a regular basis.

Working Conditions: 

  • The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).  

Background Checks:

At Mount Holyoke College, we prioritize the safety and well-being of our community members. To ensure this, we require all new hires, affiliates, and others to undergo comprehensive background checks before joining our institution. Our Office of Human Resources manages and conducts these checks, including screenings for CORI, SORI, credit history, and driver credentials. Additionally, the Five College Office of Compliance and Risk Management works to coordinate and facilitate these checks in accordance with our policies.

Special Instructions for Applicants

Apply online; application materials must include:

  1. A cover letter summarizing interests and qualifications
  2. A complete resume or curriculum vitae (CV)
  3. Contact information for three professional references

Mount Holyoke College is a women’s college that is gender diverse. The college is devoted to ensuring that all its employees and students have equal access to opportunities in education and employment. In accordance with state and federal law, Mount Holyoke College does not discriminate in employment against individuals based on their race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status.

Mount Holyoke College is an Equal Opportunity Employer. 

Advertised: Eastern Standard Time
Applications close:

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