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Title: Assistant to the Associate Dean & Academic Directors
Division Name: Academic Affairs
Department: Mennonite College of Nursing

Job Summary

The purpose of this position is to assist the Associate Dean for Academics of Mennonite College of Nursing in all endeavors within the college and university, including management and monitoring of over 300 clinical and partnership contracts with external and accrediting bodies. This position requires an in-depth knowledge of data sources within the college and university for the development and analysis of several internal and external reports, maintaining a high level of confidentiality. The role maintains oversight of the college's national accreditation data management, liability insurance oversight, strategic planning and other data driven projects. Additionally, the role also supports an ongoing strategic planning process and implementation along with control of multiple surveys that affect college ranking and student licensure.

Additional Information

University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$45,000 - $47,000 annual

Required Qualifications

1. Bachelor's or equivalent degree in business administration, management, or a field related to the position.

2. Two years (24 months) of full-time or part-time equivalent professional level business, financial, and/or administrative experience. At least one year (12 months) of this experience must include creating, compiling, and analyzing reports involving complex integration of data sets.

3. Knowledge of:
a. collecting, retrieving, and compiling of data for the development of various internal and external reports.
b. spelling, grammar, punctuation, sentence and paragraph structure, and formatting.

4. Skill in dealing with others in work relationships.

5. Ability to:
a. effectively communicate verbally and in writing.
b. work effectively with internal and external contacts.
c. make decisions.
d. use mail merge and demonstrate competency with various software packages including Microsoft Word, Excel, Access, and Outlook.
e. work independently and exercise judgment in order to analyze and investigate a variety of questions or problems.

Preferred Qualifications

Master's degree

Work Hours

Core Hours are Monday through Friday, 8am to 4:30pm.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Effectively communicate on a daily basis.
2. Remain at a workstation for extended periods.
3. Move about in various locations across campus as needed to complete day-to-day work.

Proposed Starting Date

April 2025

Required Applicant Documents

Resume
Cover Letter
Transcripts - See Special Instructions to Applicants section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Mackenzie Chapman
Human Resources
309-438-3092
mrchap1@ilstu.edu 

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.