Title: Unit Administrator - Virginia Defense Force

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $45,000 - $55,000

Pay Band: 4

Agency: Department of Military Affairs

Location: Waller Depot

Agency Website: DMA

Recruitment Type: General Public - G

Job Duties

About the Agency:

The Virginia Department of Military Affairs State Team provides professional and responsive state support functions to the Adjutant General of Virginia, the Virginia National Guard, the Virginia Air Guard, and the Virginia Defense Force in order to ensure their ability to support and defend the United States and the Commonwealth of Virginia.

Purpose of Position:

This position serves as the Unit Administrator for the Virginia Defense Force. The Unit Administrator is the principle point of contact for the VDF Force Structure and supports the Commander in their oversight and management of the organization.

This position is responsible for all administrative oversight, day to day budget execution, and management of the VDF’s resources, operations, and volunteer force structure. Administrative duties include but not limited to, human resource actions, processing applications, requests for updates, and general record keeping. Budget management duties include generating purchase requests, monitoring expenditures, development of briefing materials, and assisting in staff development of budget proposals. Resource Management duties include, but are not limited to: management of property books, supply functions, surplus property, supporting equipment service and repair, and record keeping.

This position will provide limited supervision to part-time (P-14) personnel as needed for work assignments. This position is deemed an essential position within the agency.

Minimum Qualifications

• Demonstrated knowledge of military operations;

• Demonstrated knowledge of personnel management at the first line supervisor level;

• Ability to prepare reports and analyze data;

• Experience in management of resources, property and equipment;

• Experience preparing written communications and oral presentations;

• Experience in management and supervision required;

• Experience in budget execution and tracking required;

• Must be able to obtain and maintain a security clearance (Secret) and NIPR account;

• Must posses and maintain a valid Virginia Driver's License with an acceptable driving record;

• Must be able to lift 75 pounds;

• Must be able to successfully and safely move and transport equipment of various sizes;

• Must be able to lift, bend, and stand for extended periods of time in potentially adverse weather and working conditions (heat/cold);

• Must be able to wear required personal protective equipment (PPE) required for the position.

Additional Considerations

• Experience in military operations preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment offers may be subject to any of the following:
o Extensive criminal background check
o Pre-employment drug screening
o Employment reference checks
o Virginia DMV Driver Alert System
o Pre-employment physical examination

Must have, and maintain, a valid Virginia Driver’s License for the duration of employment;

Must obtain and maintain a Common Access Card (CAC);

Must be able to successfully pass the agency medical surveillance exam.

The Department of Military Affairs is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. DMA encourages and invites minorities, women, individuals with disabilities and veterans to apply.

We are a “Virginia Values Veterans” (V3) certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application and/or resume.

AmeriCorps and Peace Corps and other national service alumni are encouraged to apply.

The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

This job is a civilian position and does not require military service (including commission and enlistment).

Contact Information

Name: Loreley A. Leabhart

Phone: (804) 313-1694

Email: loreley.a.leabhart2.nfg@army.mil

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.