Title: Executive Assistant

State Role Title: 19211

Hiring Range: $55,000-$65,000

Pay Band: 4

Agency: Dept Behavioral Health/Develop

Location: Central Office

Agency Website: www.dbhds.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Behavioral Health and Developmental Services’ (DBHDS) Office of Enterprise Management Services (OEMS) is seeking a motivated individual to serve as the division’s Executive Assistant. Under the direction of the Deputy Director, this position will work independently providing executive level administrative and program support to the OEMS team, to include organizing, planning, coordinating, and prioritizing multiple simultaneous projects and tasks. This position will also provide federally required meeting support, reports /grants/public hearing supports, and project coordination and monitoring. In addition, this position will serve as liaison between the Office of Community Operations, internal/external business partners, and stakeholders, and will independently manage all administrative affairs for Community Operations.

Minimum Qualifications

• Experience in administrative duties to include scheduling, notetaking, event planning, and invoicing.
• Ability to manage complex tasks/projects while carrying out day-to-day administrative duties.
• Ability to work autonomously and to make independent decisions on assigned projects and tasks.
• Knowledge of federal and state funds and their associated agreements.
• Knowledge of procurement practices and procedures.
• Considerable knowledge of modern office procedures and equipment and the ability to maintain moderately complex records.
• Experience with social media and MS Office products such as Word, PowerPoint, and Excel.
• Ability to prepare reports, use spreadsheets, and learn electronic systems in order to record information correctly in various formats.
• Ability to plan, coordinate and implement trainings as needed.
• Ability to relate well to a diverse group of individuals and teams of varying professional levels.
• Strong oral and written communication skills.

Additional Considerations

• Knowledge and skills in the administrative responsibility of DBHDS policies, practices, and procedures.
• Familiarity with the Virginia’s eProcurement Marketplace (eVA).

DBHDS is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, political affiliation, disability, genetic information, age, retaliation, parental status, pregnancy, military service/status, or other non-merit factor. We commit to a diverse and inclusive workforce that is reflective of the Commonwealth of Virginia.

In addition, the Commonwealth of Virginia/DBHDS offers excellent health and life insurance benefits, access to Short-Term (STD) and Long-Term (LTD) Disability benefits, twelve (12) paid holidays and other leave benefits, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position is eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

For consideration, interested applicants must apply by completing the online application and/or submit a resume. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. Applications must be submitted by 11:55 p.m., on the listed closing date. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.

For any technical assistance with the jobs.virginia.gov website, please contact applicantinquiry@dhrm.virginia.gov.

Contact Information

Name: ShaKiera Miles

Phone: N/A

Email: shakiera.miles@dbhds.virginia.gov - Inquiries Only/No Submissions, to include resumes.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.