Title: Supervising Deputy Clerk - Chesapeake GDC- Pre-Court-Traffic/Criminal Division

State Role Title: Supervising Deputy Clerk

Hiring Range: $50,480

Pay Band: UG

Agency: Supreme Court

Location: Chesapeake General District Ct

Agency Website: www.vacourts.gov

Recruitment Type:

Job Duties

Under the general supervision of the Chief Deputy Clerk, supervises, coordinates, reviews and evaluates the work of assigned divisions performing a variety of court support work; develops work methods and procedures; recommends procedural changes; and to do related work as required.

Essential Duties and Responsibilities: The supervising deputy clerk must possess the strong ability to lead, instruct, train, assign job duties and evaluate work performance (as it pertains to New Employee Training Standards) and direct the deputy clerks of the Pre-Court-Traffic/Criminal Division. The supervising deputy clerk will be tasked with the responsibility of ensuring that the day-to-day operations of the Pre-Court-Traffic/Criminal Division are carried out and goals are met. The supervising deputy clerk must possess knowledge of all processes and procedures and the ability to perform all processes and procedures as it pertains to the Pre-Court-Traffic/Criminal Division. Possess strong decision-making capabilities and initiative. Monitors quality and quantity of work through direct supervision. Communicate clearly and concisely in both written and oral forms. Conducts annual performance evaluations based on established standards and collaborates with the Clerk and Chief Deputy Clerk for recruitment and disciplinary actions. Plans and authorizes final approval on leave requests so as to ensure sufficient deputy clerk coverage at all times. Serves on interview panels, makes hiring recommendation of the divisions. Establishes uniform procedures for processing and filing all records consistent with OES guidelines and statutory requirements. Assumes additional responsibilities other than those primarily assigned to the position as needed.

Minimum Qualifications

A high school degree or equivalent is required; college degree and court/legal environment experience is highly preferred. Direct supervisory experience is preferred. Satisfactory background check.

Physical Demands: While performing the duties of this job, the employee is frequently required to lift/carry 10+ pounds; visual acuity, speech and hearing, and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment, walking, sitting, standing, reach, twisting and kneeling to perform the essential functions.

Additional Considerations

Knowledge and hands-on experience in managing court staff is highly preferred. The ideal candidate will have proven ability and history of training staff in court procedures/processes, have advanced customer service experience in dealing with the general public, external agencies, attorney firms and other courts. Also, the selected candidate for this position will be required to have the ability to work as a front counter clerk when the need arises, therefore it is preferred that the selected candidate have experience in assisting customers publicly along with assisting customers via the telephone. Candidates having proficiency in using computer systems, advance experience with Case Management (GCMS) and Financial Management (FAS), Microsoft applications, Outlook is preferred. Must have proven measurable hands-on experience managing personnel. Competitive applicants must demonstrate outstanding verbal and written communication skills.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Xavier Callistro

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.