Title: Fiscal Grants Manager

State Role Title: Financial Services Spec II

Hiring Range: $90,640.00 - $93,171.00

Pay Band: 5

Agency: Virginia Department of Health

Location: VDH-Central Office

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: State Employee Only - E

Job Duties

VDH is seeking a Fiscal Grants Manager for the Office of Family Health Services. This individual will take on enhanced responsibilities related to financial oversight, reporting, procurement responsibilities, and support, and generally managing the office's complex financial operations.

This position is responsible for managing the grants and related state funds, rebates and back billing functions for the Office or District. They will execute various fiscal related stages of the grant life cycle, including pre-award review, grant application upload, progress monitoring and award closure; use the approved budget narrative to prepare budget and expenditure/allocation; estimate grant budget line items; work collaboratively with the Office of Financial Management (OFM) on preparation of Federal Financial Reports; identify expenditure variances and recommends methods, strategies and procedures to ensure allocated resources are neither exceeded nor significantly under-spent; aggressively pursue all potential revenue streams relative to back billing and Rebating functions; prepares, review and reconcile monthly financial reports; serve as a resource to program staff and contractors on resolving complex issues on invoicing and other fiscal functions; develop procedural changes and/or recommends process changes; and responds to inquiries and audit activities, recommend corrective action and ensures appropriate follow-up; perform advanced-level responsibilities analyzing and evaluating data in one or more specialty areas including, but not limited to, resources management, business operations/processes, budgets and financial systems.

This is a grant funded restricted position. The availability of funding is scheduled for review annually. Continued employment is contingent on the continued availability of grant or non-general funds.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Knowledge of accounting, financial, and budgetary principles, including accounts receivable/payable, reconciliation, and financial reporting.
• Experience utilizing data tracking and reporting systems to manage and maintain detailed financial records, generate reports, and analyze trends or projections.
• Working knowledge of budget preparation, analysis, and development, including research and trend analysis to support fiscal decision-making.
• Strong written and verbal communication skills to provide guidance to staff, report findings, and interact with internal and external stakeholders.
• Ability to reconcile financial data and resolve discrepancies using source documents and internal systems.

Additional Considerations

• Experience with Virginia state accounting processes, procedures and applicable policies and laws

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Briana Lee

Phone: 804-864-7000

Email: briana.lee@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.