Title: Payroll Technician
State Role Title: 19013
Hiring Range: Salary to Commensurate with Experience
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Central State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/csh/
Recruitment Type: General Public - G
Job Duties
Central State Hospital (CSH) is a 277 bed Joint Commission accredited psychiatric inpatient facility located in Petersburg, Virginia. CSH has proudly been serving citizens of the Commonwealth since 1870, when we opened our doors as the first psychiatric hospital in the country dedicated to the treatment of African Americans. A new and modern CSH is currently under construction on the same property.
CSH maintains the only maximum-security treatment facility in the state (111 beds). We also have 166 beds available for individuals in the community who need inpatient care, as well as individuals in the criminal justice system. We believe that treatment should be holistic and focused on the person’s individual needs, recognizing that recovery is not linear or the same for every person. Treatment modalities may include medication, evidence-based group and individual therapy, peer support, psychosocial rehabilitation, vocational training, preparation for court, and treatment for substance use.
Central State Hospital is recruiting for a Payroll Technician who will be responsible for comprehensive payroll processing in accordance with federal, state, and local regulations, including managing recurring payroll functions such as lost time, leave without pay, separations, shift differentials, overtime, void and special payments, hourly employees, and VSDP, while ensuring accurate and timely pay for approximately 1,000 employees through the Cardinal Human Capital Management System (Cardinal HCM). This role oversees payroll certification and reconciliation, auditing regular, special, and supplemental payrolls; reviewing and correcting discrepancies; and ensuring timely submission of required reports. Duties also include supervising and processing timesheets, auditing final timesheets against payroll registers, recalculating salary adjustments and overtime, ensuring proper authorization and coding of payroll actions, and auditing employee Leave Control Records by verifying Timekeepers’ entries, accrual rates, compensatory time, and leave slips. The Payroll Technician will prepare payroll data for entry into the Financial Management System (FMS II), input semi-monthly payrolls and benefits, compare payroll edit reports using the Payroll Audit Tool (PAT), and resolve discrepancies with the Department of Accounts. Additional responsibilities include performing monthly health coverage reconciliations in coordination with agency Benefits Administrators, preparing ATVs and IATs for corrections, notifying employees on LWOP of premiums due, and ensuring reconciliations are certified and submitted on time. The position also manages quarterly federal income tax, Social Security, and Virginia Employment Commission reporting; monitors taxable earnings; verifies accuracy of monthly and quarterly tax reports; and ensures timely distribution of annual W-2 forms.
Minimum Qualifications
- Clerical Experience
- Experience in payroll functions (taxes, wage processing, garnishments, etc.)
- Experience in a diversified payroll environment – preferably public sector and/or non-profit organization
Additional Considerations
- Knowledge of current payroll methodologies and processes, preferably in the area of Commonwealth of Virginia payroll systems (Cardinal, Kronos, VNAV, etc.)
- Strong mathematical and analytical skills.
- Strong knowledge of Microsoft Office Suite applications (primarily Excel and Word)
- Ability to interpret, understand, and apply rules, regulations, and operating procedures.
- Excellent interpersonal skills using tact, patience and courtesy with all internal and external customers
- Ability to work in a fast-paced and diverse environment
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications.
Applications/résumés will begin to be reviewed within five (5) days of the posting date.
Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.
Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.
Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at (804) 524-7111 during business hours (8:00 a.m. to 5:00 p.m.).
Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.
Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application.
Benefits: DBHDS offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more!
Contact Information
Name: Human Resources
Phone: 1-804-524-7111
Email: CSHRecruitment@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.