Title: Administrative Assistant SDB00005
State Role Title: Admin and Office Spec III
Hiring Range: $33,339 - $58,833
Pay Band: 3
Agency: VA School for the Deaf & Blind
Location: VA School for Deaf & Blind
Agency Website: www.vsdb.k12.va.us
Recruitment Type: General Public - G
Job Duties
The Virginia School for the Deaf and the Blind (VSDB) is located in the historic, vibrant city of Staunton, Virginia. VSDB provides superior education for students who are deaf/hard of hearing, blind/vision impaired, deafblind, and deaf or blind with other disabilities.
VSDB offers PreK-12 education with both residential and day student options.
VSDB believes that disabilities are challenges not barriers and supports each student in their goal to be independent and to reach their highest academic potential!
VSDB prepares students for life!
About this position
The Virginia School for the Deaf and the Blind is seeking an Administrative Assistant to provide quality clerical and secretarial services to school administration.
This is a 11-month, classified position with state benefits, including health insurance, retirement, life insurance, and disability coverage.
The beginning date for this position is the beginning of our next school year in July 2026.
The VSDB offers:
• Great comprehensive benefit package
• Summer break
• Supportive and positive team setting
• Low-cost medical, dental, and vision insurance
• Free Life insurance
• School-Residential partnership that supports a 24/7 learning environment
Job Duties
Office Management and Clerical Duties
Answers telephone calls and email messages, takes messages and directs communications to others.
Sets up appointments for the Principal and other professionals assigned.
Maintains a calendar of activities for departments.
Prepares daily bulletin for departments.
Types and files all departmental correspondence as required.
Assures student files are up-to-date, copies and forwards reports to outside agencies of student files upon request per required procedures.
Prepares student absentee reports, student report cards, sets up student report card files.
Prepares work orders and other requests for departments.
Tracks attendance and reports using Powerschool
Assists with emergency drills according to the schedule.
Performs other duties, as assigned by the Administration.
Provides information and assistance to individuals and groups external to the school.
Responds efficiently, representing the Administrative offices and the educational program in a positive manner.
Manages meal ticket sales for employees
Manages fleet state vehicles usage in Schooldude program(to include work study, school field trips, employee travel)
Inputs all work orders and travel requests through the school’s work management software
Assists in arranging travel arrangements for school based employees
Department Purchasing
Checks accuracy of requisitions from staff.
Informs staff of changes within the purchasing procedures.
Types all requisitions and purchase orders for activities and codes appropriately.
Posts all account activities into spreadsheet for reporting purposes.
Signs all orders for departments upon completion and forwards to Principals or designees.
Requests repair of equipment for departments.
School Activity Fund Management
Maintains school fund balances.
Prepares receipts and deposits for sponsors.
Assures receipts are turned in for funds used.
Reconciles balances with business office figures.
Payroll Preparation/Substitute Coverage
Prepares payroll sheet and timecards for departmental staff and completes leave time.
Maintains daily attendance records.
Alerts administration when a student has reached 5 days of unexcused absence.
Supports the Teacher Assistant Supervisor with securing substitutes to assure school-based programs are sufficiently staffed by providing an up to date list of known staff absences.
Minimum Qualifications
Preferred minimum proficiency level of “Intermediate” in American Sign Language as measured by the Sign Communication Proficiency Interview or agreement to acquire the specified level within three years.
Knowledge of office and records management procedures
Strong skills in standard English grammar, spelling, punctuation, and basic math
Advanced typing and computer skills, including proficiency in Microsoft Office Suite and Google software applications.
Good communication and interpersonal skills
Strong organizational skills and ability to multitask
Ability to work independently and using a team approach
Ability to follow school policy and procedures
Current CPR and First Aid certification is required or must be obtained in accordance with school policy.
Physical requirements:
Ability to perform repetitive motion to include standing, sitting, reaching, lifting, walking, bending and climbing
Additional Considerations
Prior experience working within a school system preferred
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
If selected as a finalist with VSDB, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); the Department of Social Service’s Child Abuse and Neglect Central Registry check; verification of education (relevant to employment); and other checks based on the position.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VSDB is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VSDB values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Contact Information
Name: Jody Beelendorf
Phone: 540-332-9069
Email: jody.beelendorf@vsdbs.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.