Title: Accounts Payable Supervisor #00830

State Role Title: Financial Services Spec II

Hiring Range: $70,000 - $95,000 Annually

Pay Band: 5

Agency: Virginia Department of Agriculture

Location: VDACS CENTRAL HEADQUARTERS

Agency Website:  https://www.vdacs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services, Division of Administration and Financial Services, is seeking a qualified professional to serve as Accounts Payable Supervisor within the Finance Office. This new role is responsible for leading the Accounts Payable team and ensuring accurate processing, reporting, and auditing of all agency expenditures, including travel and employee reimbursement vouchers. The supervisor will maintain compliance with federal, state, and agency policies and procedures, ensuring that all payment approvals align with the Prompt Payment Act, the Commonwealth Accounting Policies and Procedures (CAPP) Manual, and internal control standards, while also ensuring the accurate recording and reporting of agency financial data in accordance with Generally Accepted Accounting Principles (GAAP). In this role, the supervisor will oversee daily Accounts Payable operations, including voucher processing and travel and employee expense reimbursements, and will monitor payment schedules to ensure that at least 95% of vendor payments meet Prompt Pay standards. Responsibilities also include reviewing and approving wire transfer payments and partnering with Finance management to implement, oversee, and maintain compliance with the eVA three-way match requirement. The position will approve eVA, VITA telecom, and agency vehicle and fuel invoices to ensure appropriate allocation. Additionally, the successful candidate will oversee the Finance Department’s use of the agency Small Purchase Card (SPCC)/Gold Card by approving transactions in OLR Works and ensuring monthly reconciliations are completed in accordance with CAPP policy. The supervisor will coordinate with the Procurement team to support operational improvements and implement best practices, provide backup support to Finance Operations during peak periods, and perform key supervisory functions such as conducting performance evaluations, managing employee relations and disciplinary actions, supporting recruitment and hiring efforts, scheduling staff, and reviewing and approving leave requests. This position is ideal for a detail-oriented individual who demonstrates strong financial oversight, sound judgment, and a commitment to operational excellence and regulatory compliance. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.

Minimum Qualifications

Comprehensive knowledge and ability to apply generally accepted accounting principles, accounts payable principles and best practices, as well as auditing requirements, regulatory compliance. A working understanding of expenditure and revenue transaction processing. Experience ensuring prompt and accurate processing and recording of financial transactions and applying fiscal policies and procedures. Knowledge of performance management and supervisory principles including demonstrated ability to manage, supervise, and train a staff of accounting professionals while managing multiple priorities and meeting rigid deadlines. Ability to understand and apply internal control concepts. Ability to use automated accounting/financial applications and ability to analyze financial system data using intermediate/advanced spreadsheet skills (i.e. Excel). Ability to interpret and apply complex financial policies and procedures, resolve issues and make independent logical decisions and/or recommendations in a diverse operational environment. Detail oriented with strong organizational skills and ability to effectively manage and complete multiple tasks. Effective professional oral and written communication skills. Proficiency in office technology, including financial accounting systems and the Microsoft Office Suite, particularly Excel, Word and Outlook. Provide quality customer service to internal and external customers. HS Diploma/GED required.

Additional Considerations

A combination of related education, training, and experience indicating possession of the preceding knowledge, skills, and abilities to include experience with expenditure and revenue accounting processes, transactions, general ledger, and accounting and financial reporting functions

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at https://www.uscis.gov/i-9. VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact hr.vdacs@vdacs.virginia.gov.

Final candidate must successfully complete a fingerprint-based criminal background check.

In accordance with the Code of Virginia, incumbents of this position are required to complete a Statement of Personal Economic Interests form upon hire and annually thereafter.

Contact Information

Name: Human Resources

Phone: (804) 371-7719

Email: hr.vdacs@vdacs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.