Current Opportunities - Oklahoma State University

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Position	Location	Closes
Financial Aid Fiscal Operations Coordinator/Accountant II	Stillwater
Ensure all financial aid disbursements are processed efficiently, accurately, and in accordance with Title IV requirements. Financial Aid disbursements occur each night and total more than $400 million annually. Included within this realm is bi-weekly FWS payroll processing. This responsibility requires a thorough understanding of the financial aid process, the Banner system, and Title IV eligibility requirements. Employee must have the ability to make decisions independently regarding appropriate actions when errors or problems exist. Assist in reconciling federal (app. $200 million), state (app. $14 million) and institutional programs monthly and annually and process all reports associated with disbursement reporting. This responsibility requires attention to detail and the ability to understand the flow of information from one entity to another and where potential breakdowns may occur, whether they are within Banner or another entity. The ability to interpret regulations/requirements independently is critical to ensure timely reporting and reconciliation. Assist the Fiscal Operations unit leader in the daily administration of the unit, including fulfilling duties in his/her absence.
Senior Administrative Support Specialist	Stillwater
Fire Protection Publications is a mission-driven, values-based organization dedicated to the production of high-quality educational content for the international community of firefighters and first responders. As a Senior Administrative Support Specialist your primary responsibilities are coordinating and managing logistics of tradeshows and conferences, along with facilitating the purchasing needs of our sales and marketing teams.
Administrative Assistant	Stillwater
The Administrative Assistant provides comprehensive administrative support to the Statistics department, ensuring efficient office operations, including payroll, purchasing, recordkeeping, inventory, and facility needs. Additionally, this role oversees compliance with university policies and the effective coordination of graduate program activities. The position serves as a key liaison between faculty, staff, students, and university offices, and supports both general departmental functions and graduate program administration.
Production Maintenance Mechanic I - IV	Stillwater
Energy Services provides chilled water, steam, and potable water from three different industrial plants across campus that is used for building heating and air conditioning, as well as domestic water use.
Senior Administrative Assistant	Okmulgee
GENERAL SUMMARY: Provides administrative assistance, clerical support and secretarial services for the Dean of the School of Transportation & Heavy Equipment, including appointment scheduling, communications, document production, travel requests, inventory, leave reports, meeting minutes, and division purchasing requests. Serves as office receptionist; greets, screens and directs callers and visitors to appropriate office or individual. Will also be responsible for providing assistance with an array of departmental reports and publications.

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Current opportunities

Position	Location	Closes
Financial Aid Fiscal Operations Coordinator/Accountant II	Stillwater
Ensure all financial aid disbursements are processed efficiently, accurately, and in accordance with Title IV requirements. Financial Aid disbursements occur each night and total more than $400 million annually. Included within this realm is bi-weekly FWS payroll processing. This responsibility requires a thorough understanding of the financial aid process, the Banner system, and Title IV eligibility requirements. Employee must have the ability to make decisions independently regarding appropriate actions when errors or problems exist. Assist in reconciling federal (app. $200 million), state (app. $14 million) and institutional programs monthly and annually and process all reports associated with disbursement reporting. This responsibility requires attention to detail and the ability to understand the flow of information from one entity to another and where potential breakdowns may occur, whether they are within Banner or another entity. The ability to interpret regulations/requirements independently is critical to ensure timely reporting and reconciliation. Assist the Fiscal Operations unit leader in the daily administration of the unit, including fulfilling duties in his/her absence.
Senior Administrative Support Specialist	Stillwater
Fire Protection Publications is a mission-driven, values-based organization dedicated to the production of high-quality educational content for the international community of firefighters and first responders. As a Senior Administrative Support Specialist your primary responsibilities are coordinating and managing logistics of tradeshows and conferences, along with facilitating the purchasing needs of our sales and marketing teams.
Administrative Assistant	Stillwater
The Administrative Assistant provides comprehensive administrative support to the Statistics department, ensuring efficient office operations, including payroll, purchasing, recordkeeping, inventory, and facility needs. Additionally, this role oversees compliance with university policies and the effective coordination of graduate program activities. The position serves as a key liaison between faculty, staff, students, and university offices, and supports both general departmental functions and graduate program administration.
Production Maintenance Mechanic I - IV	Stillwater
Energy Services provides chilled water, steam, and potable water from three different industrial plants across campus that is used for building heating and air conditioning, as well as domestic water use.
Senior Administrative Assistant	Okmulgee
GENERAL SUMMARY: Provides administrative assistance, clerical support and secretarial services for the Dean of the School of Transportation & Heavy Equipment, including appointment scheduling, communications, document production, travel requests, inventory, leave reports, meeting minutes, and division purchasing requests. Serves as office receptionist; greets, screens and directs callers and visitors to appropriate office or individual. Will also be responsible for providing assistance with an array of departmental reports and publications.

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