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Estate and Base Management Administration Officer - ACT

Job no: 586987
Work type: Maximum Term - Full Time
Location: ACT
Categories: Administration / Office Support

About Downer

Downer Group employs approximately 50,000 people across more than 300 sites, primarily in Australia and New Zealand. Downer designs, builds and sustains assets, infrastructure and facilities and we are the leading provider of integrated services.

Downer Defence is the lead contractor providing Estate Maintenance and Operation Services (EMOS) for the Department of Defence in Queensland and Southern New South Wales. As lead contractor within the region we deliver a suite of services to support Defence capability. 

The Role

We currently have an opportunity for a self-motivated, reliable Estate and Base Management Administration Officer at our Canberra base. The ideal candidate will have experience in facilities management/defence knowledge.

In your role you will deliver a range of services including but not limited to:

  • Travel Management
  • Expense and purchasing Management
  • Communications Management, including issuing, tracking and archiving correspondence
  • Meeting/event Management including but not limited to issuing correspondence, agendas, meeting minutes, reports, tracking actions, scheduling and coordinating events
  • Maintenance of data bases, files, key documents and systems used by the teams, including INX and IRIM
  • Carries out administrative duties to required standards, within prescribed deadlines, using allocated resources
  • Plans and prioritises workload and operates in an organised manner
  • General administrative tasks and occasional driving duties to support GM and SLT T

Our front of house staff are the face of Downer and play a pivotal role in delivering the service commitment we have made to our clients.

Skills and Experience

  • BENEFICIAL: Certificate level qualification in administration/office management
  • Experience in facilities management- advantageous, however not essential  
  • Good customer relations
  • Experience in a secretarial/administrative role essential, preferably in a busy corporate environment
  • Experience in dealing with confidential material
  • Experience using the Microsoft Office suite
  • Experience managing busy workloads and dealing with conflicting demands
  • Experience in the use of online travel and expense tools

The successful candidates will possess a strong work ethic, achieve highest level of safety, quality of work and have a genuine passion for excellent customer service.

Benefits and Culture

  • Supportive and inclusive culture
  • Career Progression opportunities
  • A professional and safe working environment
  • Good employee benefits and entitlements

This is a great opportunity to join a reputable company, and work with an amazing team where you will be given the opportunity to develop your career.

To apply online please click the ‘apply’ button below.

Please note: As a pre-requisite for these roles all candidates need to be able to prove they are an Australian Citizen and hold a current Australian Drivers Licence. Candidates will also be required to undertake a pre-employment medical and drug screen as well as a National Police and Australian Security Defence Clearance Check.

Downer is an Equal Opportunity Employer and encourages indigenous Australians to apply.

For further information please email bethany.jones@spotless.com.au 

* Please note: Applications will NOT be accepted via email, please apply via the link.

View Position Description

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

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