- 2 Positions - Full time/Continuing & Full Time/ Fixed Term – 27 April 2026 Appointments
- Campus Independent / HEO5
- Contribute to the operational effectiveness of the Graduate Research School as a core member of the centrally located operations team
About the position
This role contributes to the operational effectiveness of the Graduate Research School as a member of the centrally located operations team managing the complete candidature lifecycle and providing expert advice to prospective and current candidates, supervisors, Graduate Research Coordinators, and other stakeholders.
Some of your key duties will include:
- Respond to enquiries via email, telephone and online systems to provide expert advice to academic staff, prospective and current graduate research candidates, colleagues and other university staff on graduate research procedures and processes.
- Administer the end-to-end application and enrolment process for candidature and scholarship applications, including supporting scholarship assessment, ranking and administration of payments.
- Manage the administration of variations to graduate research candidature, progress reporting, and supervisor registration.
- Maintain and monitor up to date and accurate candidature data information in the Student Information System, PRIME, MyRecords and other record keeping systems.
- Provide support for other members of the Graduate Research Operations Team, including supporting examination processes as required.
Skills and Experience
- Completion of a degree without subsequent relevant work experience; or completion of an advanced diploma qualification and at least one year’s subsequent relevant work experience; or completion of a diploma qualification and at least two years’ subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or completion of a post-trades certificate and extensive (typically more than two years’) relevant experience as a technician; or an equivalent combination of relevant experience and/or education/training.
- Demonstrated ability to set priorities and monitor workflows within own area of responsibility.
- Demonstrated capacity to organise work effectively and efficiently and deliver outputs in a timely manner.
- Excellent written and oral communication and interpersonal skills, with a demonstrated customer service focus, solution orientated approach.
- Ability to develop excellent working relationships with colleagues, candidates and other stakeholders. • High level proficiency in computer software packages including word processing, spreadsheets, databases, and electronic mail.
Please refer to the Position Description for other duties, skills and experience required for this position.
Welcome to Bundoora campus – Please click on the video link below:
https://f.io/KDo0ceng
Welcome Video - Victorian Regional campuses – See link below;
https://www.youtube.com/watch?v=w-NZBy693Go
Benefits
- 17% employer contributed superannuation
- On site child care facilities
- Flexible work arrangements
- Discounts for staff and their family members to study a range of La Trobe courses
How to apply
*Only applicants who hold the full rights to work in Australia are eligible to be considered for this opportunity* Previous applicants need not apply.
Closing date: Sunday 9th March 2025 @ 11:55pm
Position Enquiries: Claire McLoon, Senior Coordinator, Admission and Scholarship, Graduate Research School, Email: c.mcloon@latrobe.edu.au
Recruitment Enquiries: Vicki Stavrou, Senior Talent Acquisition Business Partner, Email v.stavrou@latrobe.edu.au, Phone 03 9479 5191
Position Description below:
PD - Graduate Research Officer.pdf
Please submit an online application ONLY and include the following documents:
- Cover letter addressing the PD skills and capabilities, maximum of 2 pages (please indicate as part of your cover letter if you have a preference for the ongoing or fixed term appointment) and
- An up-to-date resume.
Why La Trobe:
- Develop your career at an innovative, global university where you’ll collaborate with community and industry to create impact.
- Enjoy working on our inspiring and stunning campuses – the perfect hub for industry, students and academics
- Help transform the lives of students, partners and communities now and in future
All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
