Administrative Assistant II - 527911
Job no: 527911
Work type: Regular Full-time (Benefits eligible)
Location: Alabama
Categories: Administrative / Professional
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 750701 - UA Cyber Institute
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Note to Applicants: Position is eligible for hybrid work subject to University policy.
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: Works independently and exercises discretion and judgment to support the Executive Director and to meet the Institute's strategic goals.
Oversees the daily activities of the Executive Director's office and the daily operations of the Institute. Collects and manages materials, data, and confidential and sensitive information. Prepares documents, presentations, and reports. Develops and executes lab and office space management plans. Serves as building representative for the Institute's spaces. Plans and executes meetings, events, conferences, and other activities. Maintains accurate financial records.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Skills and Knowledge: Exceptional written and verbal communication skills. Accounting skills and the ability to organize work, processes, and time efficiently and effectively. Proficient computer skills to include word processing, spreadsheets, and database applications. Ability to work effectively in a technical team environment and with a population. The ability to manage all administrative and operational matters in an office environment.
Preferred Qualifications: Relevant UA experience and advanced knowledge of UA administrative software applications such as Concur, BuyBama, Banner, TouchNet, MyEverest, etc. Experience in the establishment and development of a university research institute.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
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Applications close: Central Standard Time
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