Arrange and schedule meetings (faculty and staff), conferences and functions of the chair and the department.  Coordinate department faculty/staff, students, COE Dean/Assoc. and others throughout the UF community with visitors, interview applicants, Lecturer Series speakers and others. Duties vary depending on need and include coordinating calendars, preparing agendas, travel arrangements, ordering food, scheduling venues, and disseminating announcements via various platforms.  Assist Chair or designated faculty member in organizing the Industrial Advisory Board meetings.  Maintains contact information for IAB members.  Oversee and coordinate the purchase of any items needed for events such as marketing items and other supplies needed for the event.

Collect, compile, prepare, edit and submit various reports and correspondence required by the department/college/UF and outside sources. This includes coordinating and scheduling interviews for annual faculty evaluations and assisting in the preparation of faculty evaluation reports and merit pay increases, as well as other documents and correspondence pertaining to the interactions between the Chair and the CISE faculty.  Assist the Chair with tenure and promotion submissions, including editing, adhering to deadlines, requesting, and compiling confidential letters from outside the UF community.  Assist faculty with the review and preparation of the application packet.

Supervise the Administrative Support AST II.  This includes but is not limited to ensuring office coverage, bi-weekly time approvals are completed, ensuring annual space report is completed in a timely manner, serving as backup for key distributions and space/office assignments, helping to coordinate moves as needed, and completing quarterly UF Engaged reporting.

Assist Chair with arrangements and scheduling of travel activities.  Duties include completion of appropriate documentation required before and after relating to reimbursement (i.e., travel authorizations and expense reports). Reconcile PCard charges related to travel and all purchases made for and by the Chair and visitors for whom incumbent is responsible.

Take notes at faculty meetings and distribute for faculty review prior to faculty meetings.  Coordinate the scheduling and hosting of all department faculty meetings.