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Administration Manager

Careers@Gov
Agency: Ministry of Education
Job no.: 533513
Work type: Contract
Location: Singapore
Categories:Accounting, Audit, Finance, Administration Support, Education, Human Resources, InfoComm, Technology, New Media Communications

The wealth of a nation lies in its people - their commitment to country and community, their willingness to strive and persevere, their ability to think, achieve and excel. Our future depends on our continually renewing and regenerating our leadership and citizenry, building upon the experience of the past, learning from the circumstances of the present, and preparing for the challenges of the future. How we bring up our young at home and teach them in school will shape Singapore in the next generation.

The mission of the Education Service is to mould the future of the nation, by moulding the people who will determine the future of the nation. The Service will provide our children with a balanced and well-rounded education, develop them to their full potential, and nurture them into good citizens, conscious of their responsibilities to family, society and country.

Job Description

As an Administration Manager in school, you will play a key role in assisting the school leaders in finance, human resource management, stakeholder management and general administration of the school.  You will supervise a small team of Executive and Administrative Staff (EAS) to achieve excellence in school administration and operations.  This job offers excellent opportunities to acquire skills in all facets of organisational administration in a vibrant environment.

Your key responsibilities include:

• Supporting the school leaders in aligning the objectives and work plan to the overall objectives of the school to meet the school’s strategic needs
• Supporting the school leaders in developing and maintaining positive relationships with the schools’ stakeholders (including but not limited to parents, vendors and the public)
• Overseeing and managing the school’s budgeting process and financial operations (e.g. budget exercises, asset and inventory tracking, handling audit queries)
• Managing the administration of overall procurement processes in schools to ensure compliance with MOE guidelines
• Supporting the school in human resource management including manpower resourcing and benefits administration
• Supporting the holistic development of students including the management of pupil placement and programmes such as financial assistance schemes and P1/ Sec 1 registration)
• Assisting to drive implementation and use of IT infrastructure to increase productivity including integrating Information and Communications Technology (ICT) into administrative processes, and leveraging ICT to improve efficiency in work processes and in supporting teaching and learning


Requirements

• At least 2 years of experience in finance, procurement, human resource or general administration
• Strong interpersonal, organisation and communication skills
• Ability to lead and work well in teams
• A dynamic and motivated individual with a keen interest in continuous improvement and work excellence
• A keen interest in ICT and prior experience in IT and/or project management would be an advantage

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