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Senior Executive/Executive (Procurement Services)

Careers@Gov
Agency: Vital
Job no.: 553443
Work type: Permanent/Contract
Location: Singapore
Categories:Others

Vital Shared Services is a department under the Ministry of Finance (MOF) and is the fruition of the public sector’s efforts to aggregate common services within the public sector to leverage economies of scale, improve efficiency and effectiveness. We bring together selected human resource and finance processing activities of government agencies. Such functions include paying salaries and benefits, processing staff claims, making payments to suppliers, etc. By pooling together such functions, Vital Shared Services aims to bring costs down and achieve greater efficiency through economies of scale, standardization and streamlining of procedures. Government agencies served by the Vital Shared Services will enjoy lower costs over time.

Vital Shared Services also presents an opportunity for HR and finance staff to upgrade and apply their skills on a broader scale and adopt a customer-oriented culture. Instead of being seen as backroom support services, these staff will now be at the front end, focusing on providing value-added services to participating government agencies. Our Officers face a challenging business environment, where they will participate in streamlining and improving processes. Our Passion is change -where we embrace the opportunities change can bring.

Our Vision: A World Class Shared Services Partner. A Vital Catalyst for Change.

Our Mission: We deliver quality shared services solutions and create value as a trusted partner.

Our Values: Passion for Excellence, Professionalism with Integrity, Caring Team, Catalyst for Change

To find out more about Vital Shared Services, please visit www.vital.gov.sg

Responsibilities

VITAL Procurement Team provides procurement services to government agencies.

As an Executive (Procurement Services), you will be part of a growing and dynamic team which handles procurement services for and provides procurement advisory to various government agencies. The roles and responsibilities of an Executive (Procurement Services) include:

1. Perform procurement tasks such as publication of tenders and quotations, issuance of purchase orders and letter of acceptance, and effecting contract variations in GeBIZ in an accurate and timely manner in accordance with operating procedures

2. Perform procurement transactions using Robotic Process Automation (RPA) software and carry out exceptions handling

3. Provide prompt procurement advice to government agencies and suppliers in accordance with government procurement policies and procedures

4. Provide timely response in servicing government agencies

5. Provide administrative support in tender evaluation process

6. Carry out constant work reviews and improvements to achieve better efficiency and effectiveness

Requirements

Candidate must possess the following:

1. Candidates without relevant experience are welcome to apply. Prior procurement experience will be advantageous.

2. Preferably with prior experience in using GeBIZ system or similar procurement system.

3. Good interpersonal and communication skills (both oral and written) in English with a customer service orientation.

4. A team player who has good initiative, is innovative, meticulous, independent and mature.

We regret to inform that only shortlisted candidates will be notified.

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