Biology and Wildlife Administrative Assistant
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Job Number:529031
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Classification:Administrative Generalist 2
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Grade:Grade 75
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Work type:On Campus, Staff Part-time
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Administrative Unit:University of Alaska Fairbanks
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School/Business unit:UAF College of Nat Science & Math
Location:Fairbanks
Categories: Accounting/Finance/Grants, Business/ Administrative/ Personnel, Office/Clerical
Position Summary:
The Department of Biology & Wildlife within the College of Natural Science & Mathematics is currently recruiting for a 3/4 time Administrative Assistant. This position serves as a key point of contact for faculty, staff, students, and visitors and is an integral part of the department's office staff.
This role provides administrative support to the Department Chair, faculty, and professional staff within the department. Duties include a variety of administrative day-to-day tasks such as handling general inquiries and office correspondence, coordination of department activities, management of department calendars, scheduling meetings, resolving tech issues, purchasing office supplies, assisting with program data collection, overseeing informational and record-keeping tasks, receiving and distributing mail, and other tasks as requested.
If you possess exceptional organizational and customer service skills and enjoy working with students and faculty, this role may be a good fit for you.
The Department of Biology & Wildlife within the College of Natural Science & Mathematics is currently recruiting for a 3/4 time Administrative Assistant. This position serves as a key point of contact for faculty, staff, students, and visitors and is an integral part of the department's office staff. This role provides administrative support to the Department Chair, faculty, and professional staff within the department. Duties include a variety of administrative day-to-day tasks such as handling general inquiries and office correspondence, coordination of department activities, management of department calendars, scheduling meetings, resolving tech issues, purchasing office supplies, assisting with program data collection, overseeing informational and record-keeping tasks, receiving and distributing mail, and other tasks as requested.
If you possess exceptional organizational and customer service skills and enjoy working with students and faculty, this role may be a good fit for you.
To thrive in this role, candidates need to be self-motivated, able to provide superior customer service and have skills in organization, time management, and software generally used in an office environment (Microsoft office and Google Suite). Training in the use of more specialized software used within the UAF system will be provided. You should value teamwork and strive to deliver services efficiently and accurately and be adept at problem solving in a fast-paced environment. You must be able to respond positively and effectively to issues that arise within a diverse group of people. The ideal candidate will be able to quickly learn and adapt to new procedures and technologies.
Minimum Qualifications:
High school diploma and 1 year experience implementing support functions, customer service techniques, and excellent interpersonal and communication skills.
Position Details:
This position is located on the Troth Yedda campus in Fairbanks, AK. This is a 3/4 time (30 hours per week), FLSA non-exempt benefited staff position complete with a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, paid holidays, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be UA staff salary schedule, Grade 75, based on education and experience.
This position is open until filled however a 1st review of applications will occur on August 14, 2024. To ensure consideration, make sure all required documents listed below are submitted prior to 11:59 pm AKST, August 13, 2024.
Required documentation:
-Cover Letter
-Resume
-Please make sure the 3 references listed on the application are professional, work related, preferably current or prior supervisors.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska Fairbanks is a Land, Sea, and Space Grant university and an international center for research, education, and the arts, emphasizing the circumpolar North and its diverse peoples. UAF integrates teaching, research, and public service as it educates students for active citizenship and prepares them for lifelong learning and careers.
UAF's Biology & Wildlife Department is a large and dynamic unit that supports a diverse set of academic programs. The offices of Biology & Wildlife are in the Murie Building, one of the newest buildings on campus, featuring large, sunny interactive spaces and innovative classrooms and working space. The Administrative Assistant plays an important role in the culture of the department through their direct interactions with students, faculty and staff.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Sheri Hall, CNSM HR Manager, at sahall5@alaska.edu or (907) 474-6714.
All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.
*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
Access to the reports is available at:
UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.
UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.
UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.
