Contract Specialist
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Job Number:529052
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Classification:Administrative Specialist 2
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Grade:Grade 78
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Work type:On Campus, Staff Full-time
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Administrative Unit:University of Alaska Fairbanks
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School/Business unit:UAF Facilities Services
Location:Fairbanks
Categories: Business/ Administrative/ Personnel, Architecture/ Construction/ Skilled Trades
Position Summary:
The Administrative Specialist position is a crucial role within the Facilities Services Design and Construction Team. The individual in this role is responsible for providing timely and accurate assistance to departmental staff, contractors, consultants, and UA staff throughout all project phases. The work at DDC is fast-paced, and project managers depend on sufficient administrative support to ensure that projects and contracts are completed in a timely manner. Please note that a background check will be required before a final employment offer is made.
Join the hard-working team at Facilities Services’ Division of Design and Construction (DDC), and be a part of exciting construction projects happening across our campus facilities! As a Contract Specialist, you will be responsible for assisting project management teams, contractors, consultants, and UA staff to ensure a smooth flow of bid solicitations, contracts, and communication during all phases of a construction project. Expand your knowledge of construction administration and procurement. Work at DDC is fast-paced and varied, and no two projects are alike.
The DDC team has overall responsibility for the planning and development of all UAF infrastructure and facilities to meet the educational and research needs of our vibrant university and community. Employees at DDC enjoy professional development and training support, a fun and friendly atmosphere with a predictable schedule, and a wide array of ongoing building and facilities projects to keep things interesting. To thrive in this role, you will need professional experience in an administrative environment, strong communication skills and sound judgment, and some experience in the field of design and construction or a related area.
The Administrative Specialist position is a crucial role within the Facilities Services Design and Construction Team. The individual in this role is responsible for providing timely and accurate assistance to departmental staff, contractors, consultants, and UA staff throughout all project phases. The work at DDC is fast-paced, and project managers depend on sufficient administrative support to ensure that projects and contracts are completed in a timely manner. Please note that a background check will be required before a final employment offer is made.
This job posting may be used to fill 2 available positions.
Minimum Qualifications: Two years of college coursework and increasingly responsible experience related to facility design and construction, or an equivalent combination of training and experience. Advanced professional administrative experience required.
Prefer a working knowledge of University Regulations, Regent Policies, Alaska Statutes, Administrative Code, and Procurement Regulations. Valid Driver's license required and clean driving record in compliance with UA Safe Driving Criteria.
Position Details:
This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.
Applications will be reviewed on a rolling basis until a successful candidate is identified.
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Facilities Services HR at UAF-FSHR@alaska.edu or (907) 474-2657.
All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.
*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
Access to the reports is available at:
UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.
UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.
UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.
