UAS Arts & Sciences Manager of Finance and Administration
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Job Number:529145
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Classification:Administrative Management 2
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Grade:Grade 81
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Work type:On Campus, Staff Full-time
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Administrative Unit:University of Alaska Southeast
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School/Business unit:UAS School of Arts & Sciences
Location:Juneau
Categories: Executive/Director/Management, Accounting/Finance/Grants
Position Summary:
The School of Arts & Sciences is seeking an Administrative Manager for University of Alaska Southeast's largest regional academic unit. The administrative manager is a senior-level administrator for the School, responsible for fiscal and operational management in support of the faculty, staff, and leadership of A&S. This academic division is comprised of four regional departments that offer a wide variety of degree and certificate programs and all of the institution's General Education Requirements (GERs) from the Juneau, Ketchikan, and Sitka campuses. The successful candidate can manage competing responsibilities and be responsive to members of the School and campus community. Knowledge of academic administration preferred. UAS encourages applications from candidates who are particularly excited about opportunities to provide fiscal management support to a large and complex academic division. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply.
The School of Arts and Sciences is seeking a competent and dynamic Manager of Finance and Administration to oversee and manage both financial and administrative/operational functions within the School, which includes the academic departments of Humanities, Natural Sciences, Social Sciences, and Business/Public Administration. This role requires expertise in fiscal management, with a focus on directing, planning, and controlling a general fund budget of approximately $6.7 million and a restricted fund budget of around $1.2 million, ensuring effective financial oversight, budget adjustments, and comprehensive financial reporting.
In addition to fiscal responsibility, the Manager of Finance and Administration will closely collaborate with Arts & Sciences staff to fulfill a variety of administrative tasks including but not limited to operations, travel, course scheduling, and human resources.This position demands strategic oversight of personnel matters and coordination with the HR department to ensure timely execution of all personnel actions. The successful candidate will also be responsible for developing and implementing strategic plans to enhance administrative operations, ensuring compliance with university, state, and federal regulations, and continuously improving processes for greater efficiency and productivity.
This position is part of a dynamic, small Dean’s Office team within the UAS School of Arts & Sciences. Our programs take full advantage of the majesty of beautiful Southeast Alaska, which includes the famed Inside Passage—a majestic array of islands, channels, and fjords abutting coastal mountains, icefields, and glaciers. Our students have opportunities for field study and research in the Tongass National Forest, in intertidal marine environments, and on nearby icefields. Our Juneau Campus is located in Alaska’s capital city, which provides opportunities for student internships in Alaska’s legislature.
The Manager of Finance and Administration will help to foster an environment where diversity, equity, inclusion, and belonging are vital to present and future success. The University’s excellence in teaching, research, and service is best realized by faculty, students, and staff who share a commitment to these values and advance the University’s DEICS (diversity, equity, inclusion and cultural safety) mission. We encourage applicants to visit our Strategic Plan website to learn more about the A&S focus on excellence, access, service, and engagement.
This is an excellent opportunity for a strategic thinker with strong financial acumen and leadership skills to contribute to the success of the School of Arts and Sciences' students, faculty, and staff.
We strongly encourage women, minorities, individuals with disabilities, and veterans to apply.
The successful candidate will encompass the below skills and abilities:
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Fiscal financial or budget analysis skills that include knowledge/use of spreadsheet, database, and query development tools.
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Advanced knowledge of accounting theory and generally accepted accounting principles (GAAP).
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Familiarity with grants and restricted funds management.
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Strong project management skills.
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Strong customer service skills.
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Effective oral and written communication skills.
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Experience with process improvement techniques and demonstrated effectiveness in managing in a culture of change and/or transition.
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Ability to exercise good judgment in financial decision making and ability to seek direction.
Minimum Qualifications:
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A Bachelor’s degree in business administration or a related field and five years of progressively responsible experience in fiscal/budget supervision, business/educational management and administration, employee supervision, and/or team leadership; or an equivalent combination of training and experience.
Preferred Qualifications:
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Master’s degree in business administration, public administration, or management related fields.
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Previous experience in higher education.
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Knowledge of UA fiscal rules and regulations.
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Experience successfully working with people of diverse cultural and ethnic backgrounds
Position Details:
This position is located on the Southeast Alaska campus in Juneau. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 81, based on education and experience.
Applications will be reviewed on a rolling basis until a successful candidate is identified. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Alison Staudinger, Interim Dean of Arts and Sciences at akstaudinger@alaska.edu
All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.
*Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
Access to the reports is available at:
UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.
UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.
UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.
