The Team:
Administrative Assistants at the Department of Health Tasmania are integral members of multidisciplinary teams working across various health service locations, including hospitals, community health centres, and aged care assessment units.
The team operates in a collaborative and client-focused environment, supporting the delivery of essential health services. Administrative Assistants contribute by:
- Managing reception and clerical duties
- Coordinating appointments and meetings
- Handling confidential client information
- Supporting communication between staff, patients, and external providers
They are known for their strong organisational skills, attention to detail, and professionalism, ensuring smooth day-to-day operations. The team culture promotes respect, inclusion, and adaptability, reflecting the Department’s commitment to excellence in public healthcare and community wellbeing.
The Role:
In accordance with Agency policies, procedures, and guidelines, the Administrative Assistant will provide a high level of administrative and clerical support to staff and clients to ensure the efficient and effective delivery of services within Child Health and Parenting Service (CHaPS).
You will need to:
- Undertake general administrative and clerical support including distribution of incoming and outgoing mail (hardcopy & electronic); photocopying; collating and distributing documents and correspondence; filing; faxing; and scanning of documents; and maintaining electronic records, documents, databases, scheduling and information systems for the efficient operation of the Service.
- Provide an efficient and effective receptionist service to support and maintain the efficient flow of information to and from CHaPS.
- Monitor and replenish stationery supplies and IT consumables and purchase other ad hoc items as required.
Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.
Details of appointment:
Fixed term part time, day worker position, working 60.8 hours per fortnight, commencing as soon as possible until 27 February 2026.
*notwithstanding hours to be negotiated with the successful applicant.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.
Salary: $66,049 to $70,993 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.
- Salary range is in accordance with Public Sector Unions Wages Agreement 2022.
Salary Packaging:
You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.
Benefits available to eligible candidates:
- A range of leave entitlements, including study leave and Professional Development Support.
- Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.
More information about our Employee Benefits can be found here
Eligibility:
Successful applicants will be required to meet the essential criteria.
- Current Working with Children Registration
*Registration/licences that are essential requirements of this role must remain current and valid at all times whilst employed in this role and the status of these may be checked at any time during employment. It is the employee’s responsibility to ensure that registration/licences remain current and to advise the Employer if their circumstances change. This includes notifying the Employer if a registration/licence is revoked, cancelled or has its conditions altered.
Applicants should note the following criteria are desirable:
Note: - Please refer to the Application Guide for more information of pre-employment check.
Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.
Statement of Duties:
Application Guide:
How to apply:
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.
You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.
*Applications from Recruitment agencies will not be accepted for this role
For more information:
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.
Name: Melissa Atkin
Position: Operations Manager
Phone: 0436 812 200
Email: melissa.atkin@ths.tas.gov.au
What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!
Make It Tasmania | Move for a great lifestyle
One Health Podcast - Spotify
One Health Podcast - Apple
Tasmanian Health Careers | Tasmanian
Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.
