Location

Hobart

Conditions

Permanent - 73.5 hours per fortnight 

Duties

• Provide high level administrative support to members of the unit including the timely preparation of correspondence, development and maintenance of databases, taking minutes and action items at various meetings and maintaining records and documentation.
• Provide executive support to Governance and Committee groups within the department. Ensure the timely coordination, preparation and distribution of supporting materials. Following up on outstanding actions and related  documents.
• Undertake finance tasks using Finance One including procurement of supplies, invoicing, and billing and prepare basic reports on expenditure to the Manager, as required. Check supplier invoices against the various contracts for services.
• Undertake activities to assist with the support of DPFEM’s contract management system and other related applications to ensure information is accurately updated and actions  are completed in an efficient and timely manner
• Work closely with internal and external stakeholders within the framework of contractual agreements. Consult, liaise, and negotiate with internal and external stakeholders to ensure contractual arrangements are met.  Raise concerns with management where necessary. 
• Provide options and recommendations to solve operational issues and maintain effective working relationships with representatives. Assist in the monitoring and tracking of service level agreements, as required.
• Provide basic project management support to the unit such as maintaining project documentation, updating of risk and issue registers, action lists, preparing status reports and monitoring tasks and timelines.
• Operate as a member of a team in a multi-agency environment undertaking duties as assigned by the Manager.

Essential Requirements

Pre-Employment Checks 

The Head of the State Service has determined that a person nominated for appointment to this position is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. Any relevant serious criminal offence or repeated serious offences over any period, which are not mitigated by additional information, may provide grounds for declining an application for appointment. Such offences would include, but are not limited to:

• Arson and fire setting;
• Sexual offences;
• Dishonesty (e.g. theft, burglary, breaking and entering, fraud);
• Deception (e.g. obtaining an advantage by deception);
• Making false declarations;
• Violent crimes and crimes against the person;
• Malicious damage and destruction to property
• Trafficking of narcotic substance;
• False alarm raising. 

Desirable Requirements

Suitable knowledge and experience  together with relevant qualifications preferably  at Diploma or Advanced Diploma  level.

Statement of Duties and Associated Documents

Short Form Application Guidelines for Applicants Final.DOCX

Short Form Application Guidelines for Applicants Final.pdf

002822 - SoD - Support Officer - Band 4.docx

002822 - SoD - Support Officer - Band 4.pdf

DPFEM is a child safe organisation which is committed to the safety and wellbeing of children and young people; and every member of DPFEM has a responsibility to keep all children safe.  

As the organisation moves towards a more inclusive workplace which better reflects our community, we welcome applicants from diverse backgrounds, cultures and abilities, and those that may require flexibility such as part-time, compressed days, or adjustments around start or finish times.

How to Apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. 

Online applications will only be accepted, please click the blue Apply now button to apply. If you experience any technical difficulties, please contact (03) 6173 2955.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

Further Information

For further information on this position, please contact John Taylor - Manager on (03) 617 32779.