Collections Data Specialist

Apply now Job no: 492846
Work type: Staff (Full-Time)
Location: Winter Park, FL
Categories: Olin Library
Division: Academic Affairs

FLSA Status:


Service Months:


Position Summary:

Primary Responsibilities:

  • Reconciles title lists for e-journal packages and databases for comparison and evaluation.
  • Registers and activates new e-journals; enters vendor and administrative data for new journals into Alma.
  • Enters license data, including specific terms, for electronic resources into Alma.
  • Acts as first contact for updating or correcting e-journal MARC records and holdings data in Alma.
  • Collects standard COUNTER-compliant usage reports for databases and e-journals.
  • Manages data collection for serials review and cancellation.
  • Assists Electronic Resources & Serials Librarian with price and format inquiries.
  • Assists Electronic Resources & Serials Librarian with basic access troubleshooting.
  • Checks and updates links to e-resources.
  • Assists and compiles statistics for record keeping and assessment of electronic resources and other library collections.
  • Assists in updating catalog and WorldCat holdings data.
  • Collaborates with the Technical Services Specialist on data cleanup projects related to serials and electronic resources.
  • Participates in the development of new procedures and technologies, and engages in training and professional development appropriate to library goals and objectives.
  • Assists in the supervision of student workers.
  • Assists with library special projects as assigned.

Minimum Qualifications:

  • High school education plus one year of additional business, technical or college training or equivalent combination of education and experience is required.
  • Associates Degree preferred.
  • Requires two to three years of job experience in a library, office, or similar work environment.
  • Knowledge of basic library procedures and policies.
  • Intermediate skills with Microsoft Excel (such as v-lookup and pivot tables.)
  • Familiarity/experience working with electronic resources in a library or similar environment preferred.
  • Ability to work with attention to detail and accuracy.
  • Ability to interact with colleagues effectively and courteously.
  • Ability to follow written and oral instructions.
  • Ability to work independently and collaboratively.
  • Ability to prioritize tasks and meet deadlines.
  • Excellent customer service skills.
  • Excellent oral, written, and online communication skills.
  • Flexibility, adaptability, willingness to accept and initiate change
  • Attention to detail and accuracy.
  • Commitment to providing high quality services to library users.

Work Environment:

  • Office environment. 
  • Work requires some visual strain.
  • Overtime may be required as needed.

Special Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover letter
  2. Resume
  3. Three Professional References (name and contact information)

Screening of applications will begin immediately.

Rollins offers a competitive hourly wage and a generous benefits package featuring comprehensive health insurance coverage, generous paid time off, retirement savings plan with generous employer contribution, full tuition waiver after one year for employees, spouses, domestic partners and dependents.

Our Values:


Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

Advertised: Eastern Standard Time
Applications close:

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Work type


Academic Affairs