Working/Functional Title

Assistant to MQM Program Director

Position Summary

The executive secretary position will work directly with Center for the Study of Curriculum Policy and Measurement and Quantitative Methods (MQM) Director to assure smooth operations for both the Center and the program. The executive secretary will be responsible for a broad range of administrative tasks for the Director including: assisting the director in responding to emails both internally and externally including with high profile national and international contacts and organizations, handling a deeply active calendar of appointments; composing and preparing correspondence that is sometimes confidential; transcribing and editing journal articles for Director, compiling documents for meetings, serving as a liaison between the Director and MQM program coordinator and other departments, and assisting the Director to run the technical aspects during meetings. 

The ideal candidate will exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

Minimum Requirements

Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive work experience in maintaining account ledgers, word processing, editing, composing correspondence, taking dictation, spreadsheet, database, desktop publishing, and/or presentation software; or an equivalent combination of education and experience.

Desired Qualifications

Familiarity/experience with Microsoft Outlook, Excel, Word and PowerPoint

Familiarity/experience with university policies and procedures

Ability to work independently with confidence while taking initiative to be proactive

Sensitivity to and appropriate handling of confidential information

Detail-oriented with a high degree of accuracy, resourcefulness, and efficiency

Demonstrates excellent communication and interpersonal skills

Ability to interact with dynamic constituents in a timely, courteous, and professional manner

Demonstrates work orientation that includes a focus on service, problem solving, teamwork, flexibility to change, a positive attitude and a desire for continuous learning towards self-improvement

Comfortable using and learning new technology, software applications, and processes

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter and resume

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends March 11, 2025 at 11:55 P.M.