Careers @ MSU

Working/Functional Title

Secretary II- Kellogg

Position Summary

• Types and edits to produce documents instrumental to the functioning of the Department and/or individual projects.
• Establishes and maintains departmental files.
• Maintains appointment calendars, arranges travel reservations and completes vouchers for individual faculty and staff members.
• Hires and provides leadership to student and On-Call employees including assigning tasks, reviewing work, training and answering questions regarding work.
• Compiles records, monitors accounts, maintains and reconciles bookkeeping records and submits bills for departmental or individual products or services.
• Gathers information, composes memos or letters, selects proper form letters and/or communicates with individuals to provide requested information or instructions for needed actions. Prepares and/or maintains database, spreadsheet and or desktop publishing information, documents and/or materials.
• Coordinates mailings, prepares materials for distribution, arranges accommodations and collects fees to schedule and arrange meetings and conferences on and off Campus.
• Monitors, calculations and processes student, full-time, On-Call, and temp payroll, labor, salary, and graduate assistant payroll.
• Maintains records of keys, schedules, room use and arrangements for building repairs to administer the physical facilities of the department.
• Maintains computer equipment and acts as a resource on computer-related issues and problems.
• Organizes and assists with regularized office procedures as required.
• Performs other duties normally associated with a Secretary I to ensure the completion of necessary work.
• Other duties assigned to assist the operation run smoothly.

Interacts with:

• Students - to provide information, assist in the use of office equipment and answer questions.
• Graduate Students/Teaching Assistants - to type and photocopy materials, dispense office supplies and answer questions.
• Student Employees - to train, assign and monitor work and answer questions.
• Faculty/Staff/Managers - to discuss projects and assignments, coordinate schedules, and provide clerical assistance.
• Supervisors/Administrative Assistants - to receive work assignments, obtain approval on purchase orders and travel authorizations, and exchange information.
• Co-workers/Representatives for other University Departments - to exchange information and resolve problems.
• Public/Departmental Visitors - to relay information about the college, find the appropriate contact within the University and/or schedule appointments.

All positions in SLE are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency condition, you will be expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If you have an approved remote work agreement to work a portion of your normally scheduled work hours remotely, you may be called upon to work on-site to serve the MSU community.

Minimum Requirements

Knowledge normally acquired through a high school education with coursework in typing and shorthand; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; or an equivalent combination of education and experience.

Desired Qualifications

Professionalism; excellent customer service skills and attitude; interpersonal, organizational, analytical, and problem solving skills; strong ability to organize, prioritize, and work independently; detail-oriented and ability to be self-directed; ability to juggle a variety of responsibilities and manage these under pressure; willingness and ability to take initiative; ability to be flexible, learn quickly, and function as a member of a team with common goal of departmental success; ability to work independently, consistently, and accurately; ability to discreetly handle confidential information; experience working with EBS, SAP, Ultra time, Microsoft Word, Excel, and Access software; understanding of University policies and procedures.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Work Hours

Monday-Friday, 8am-5pm with occasional evenings and weekends based on operational needs.

Website

CAREERS.MSU.EDU

Bidding eligibility ends February 11, 2025 at 11:55 P.M.