Position Summary
The Department of Human Development and Family Studies (HDFS) seeks an Administrative Business Professional to supervise support staff, manage the operations of a large complex unit, and assist in planning, forecasting and implementing fiscal and administrative procedures.
This position reports directly to the HDFS Department Chair. The successful candidate will manage the unit budget along with complex multi-site fiscal/budgetary and human resources activities related to federal, state, and foundation grants and those related to sub-units in the department, including the Child Development Laboratories (CDL) and Couple and Family Therapy Clinic (CFTC); complies, projects, and assists in preparing departmental fiscal and operational reports; assists in the operational activities of the unit including assisting the Department Chair in designing, implementing, and evaluating departmental financial plans, policies, and procedures; serves as the liaison with directors and administrators on budget, personnel, and/or operational matters of the unit; requisitions supplies, equipment, and services for the unit; coordinates long and short-term space allocations and building planning in concert with the Department Chair; supervises support staff, including hiring, training, evaluating and disciplining staff (includes support staff and students); resolves employee complaints and grievances; processes personnel, research, and service projects; complies and analyzes information in order to produce statistical and financial reports that forecast departmental fiscal functioning and economy; exercises strong interpersonal skills in interfacing with faculty, staff, students, and stakeholders, including upholding these skills across all situations and types of deadlines; leads strong communication within and outside of the unit, such as with the College and University administrators and outside agencies/businesses; assists with special activities, such as department events involving department and college alumni.
Typical Duties Include:
- Budget Management
- Prepare, monitor, and reconcile departmental budgets (operating, CDL, CFTC, research, grants, endowments)
- Forecast future financial needs
- Financial Reporting
- Generate and interpret monthly financial reports
- Oversee internal and external financial accounts and controls.
- Compliance & Policy Enforcement
- Ensure departmental spending aligns with university, state, and federal regulations
- Monitor audit trails and internal controls
- Purchasing & Expense Approval
- Approve or oversee purchases, travel reimbursements, and procurement card use
- Authorize expenditures within designated limits
- Child Development Lab (CDL) Post-Award Grant Oversight
- Monitor CDL grant budgets post-award
- Coordinate with pre-award staff and principal investigators (PIs) for fund allocation and expense tracking
- Complete HR tasks for department grant accounts
- Training & Support
- Train staff and faculty on financial systems and procedures
- Serve as a resource for financial questions
- HR Support
- Hiring faculty, staff, TOC, and students.
- Managing job postings, interviewing candidates, and making hiring decisions.
- Onboarding new employees.
- Interpreting and enforcing university policies and procedures.
- Maintaining employee records
- Preparing and processing HR documents
Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; three to five years of related and progressively more responsible or expansive work experience in office procedures and administration; experience in a supervisory role; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.
Desired Qualifications
Experience involving fiscal/budgetary forecasting with complex multi-site budgets involving subcontracts. Experience administering pre and post-award activities related to federal, state, and foundation grants. Experience with the management of multiple budgets related to sub-units within a department. Experience in long-range strategic planning. Knowledge of the university budget process, policies, and regulations. Knowledge of university policies and procedures related to fiscal and human resource operations. Knowledge of academic and non-academic hiring procedures. Experience with EBS software for financial and HR systems including PageUp, SAP and Business Intelligence.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover Letter, Resume, and the Names and Contact Information for Three (3) Professional References.
Work Hours
STANDARD 8-5
Website
https://hdfs.msu.edu/
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends May 20, 2025, 11:55 PM
