Working/Functional Title
Alumni Fiscal Officer
Position Summary
Are you ready to make an impact at the heart of Spartan pride? University Advancement’s Finance and Accounting team is looking for a talented and driven Fiscal Officer to help shape the financial success of MSU’s Alumni Office. In this pivotal role, you’ll serve as the go-to expert in accounting controls, budget management, and Concur travel systems assuring our operations run smoothly and efficiently.
If you’re passionate about collaboration, thrive in a fast-paced and supportive environment, and want to contribute to the mission of connecting and empowering MSU alumni around the world, we’d love to have you on our energetic team!
Position Summary:
This position serves as the fiscal officer for MSU’s Alumni Office, ensuring financial accuracy and compliance across all Alumni operations. The role provides timely, accurate financial reporting and analysis to support strategic decision-making and optimizes financial processes to promote efficient and effective Alumni operations.
This position provides accounting and operational support for gift, general fund, and endowment accounts. It initiates, approves, and reconciles transactions within MSU’s Kuali Financial System to ensure accurate monitoring and maintenance of account balances. The position audits vouchers and financial statements to confirm accuracy, compliance, and validity, and analyzes business operations, trends, costs, revenues, and financial commitments to project future revenues and expenses. It also prepares and interprets departmental financial reports, budget analyses, and status updates, and provides recommendations to improve financial policies, procedures, and processes.
Job Duties
Account Management:
- Manage accounts receivables and payables.
- Review and reconcile travel for domestic and international travel.
- Review and reconcile procurement card and meeting planner card transactions.
- Reconcile event registrations with credit card statements to ensure funds received are accurate and properly recorded.
- Process refunds and overpayments.
- Review and reconcile fund ledgers to ensure appropriate coding and account usage.
Data Entry:
- Prepare and input purchase orders against requisition lists to ensure orders exist, delivery dates are accurate, and vendor product codes are correct.
- Process invoice payments and reimbursements via EBS.
- Enter information into EBS to maintain budget systems and status reports.
Report Preparation:
- Develop and maintain budget and financial reports for departmental and central review.
Communications:
- Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.
- Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding income and expenses.
Miscellaneous Duties:
- Provide excellent customer service, including but not limited to; interacting with customers, answering the telephone efficiently and courteously, route calls to the proper person, take accurate and thorough messages to provide information to appropriate personnel in a timely matter.
- Other tasks as assigned.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Accounting; one to three years of related and progressively more responsible or expansive work experience in financial statement and report preparation, general ledger accounting and budgeting; or an equivalent combination of education and experience.
Desired Qualifications
Experience with EBS, KFS, Business Intelligence, Query Studio, Concur Travel, Ascend (CRM), and Microsoft 365 Office Suite; excellent written and verbal communication skills; fluency in MSU policy and procedures; a self-starter whose strengths include problem-solving, attention to detail and deadlines, creative thinking, and experience working in a fast-paced environment.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume and cover letter
Special Instructions
If you have any questions regarding this position, please contact Patricia Karam, Director of Talent Acquisition, at karampat@msu.edu.
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Work Hours
Typically 8 am - 5 pm with possible evenings and weekends
Website
Advancement.msu.edu
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends on December 2, 2025, at 11:55 PM
