Working/Functional Title
Space Data Coordinator
Position Summary
The Office of Institutional Space Planning and Management is seeking a detail-oriented and systems-minded individual to join its small, agile and collaborative team of capital and space planning professionals. Your expertise in data organization, auditing, and application and user support will help ensure the accuracy, integrity and usability of space data that directly supports daily operations, reporting and institutional planning.
As the Space Data Coordinator, you will oversee the day-to-day updates and quality assurance processes for Michigan State University’s space inventory application, Spartan Space. Duties also include maintaining data accuracy, consistency and documentation for space data and Spartan Space; supporting and training application users and Space Coordinators; auditing and investigating campus space to ensure accuracy of data; and serving as liaison to MSU units that rely on space data for daily operations.
This position is "remote-friendly", with the expectation of on-campus presence periodically. This is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.
What You'll Do:
Coordinate the maintenance and quality assurance of space and facilities data and space inventory at a building and room level. Ensure data consistency and accuracy (20%).
Monitor communication channels and act as liaison with Space Coordinators and other campus facility partners to receive space data update requests and floor plan updates to verify data, and complete data updates in Spartan Space (20%).
Prepare and conduct audits of space including on-site reviews to collect and verify data, coordinating with campus units as necessary (20%).
Act as primary contact for security and user support, including responding to requests for Spartan Space application access and reporting access and troubleshooting application questions (15%).
Coordinate and lead user training for space data management application (Spartan Space). Collaborate with, advise and train other offices and academic units in the maintenance of space and facility data; respond to data coding and update questions (15%).
Maintain user documentation (MSU Space Manual), training resources, and available tools and resources on the Spartan Space website. Maintain data definitions (10%).
Work Modality:
This position is based in East Lansing, Michigan on the campus of Michigan State University. It is a hybrid position, with the expectation of on-campus presence three days per week.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree in Business, Communications, Math, Liberal Arts or related field; one to three years of related and progressively more responsible or expansive work experience in administrative record-keeping and ability to understand, apply and interpret federal, state, institutional regulations; or an equivalent combination of education and experience.
Desired Qualifications
- Working experience with Microsoft software products including Teams and Sharepoint, Tableau, and virtual meeting technology.
- Experience communicating effectively and supporting users of software systems using a strong customer service orientation.
- Excellent work organization skills, with the ability to attend to detail and flexibly manage multiple activities in a deadline-oriented environment.
- Excellent written and communication skills.
- Experience reading and interpreting floorplans.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume
Cover Letter
Three Professional References
Special Instructions
Work Modality:
This position is based in East Lansing, Michigan on the campus of Michigan State University. It is a hybrid position, with the expectation of on-campus presence three days per week.
Salary:
Salary is commensurate with experience.
Work Hours
STANDARD 8-5
Website
https://ispm.msu.edu/
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends May 26, 2026, 11:55 PM
