Position Summary
Position Summary
This position serves as a key human resources support role for departmental operations within the Department of Computer Science and Engineering. The role supports the department's effective functioning by coordinating hiring and onboarding, administering personnel processes, and serving as a resource for human resources policies, procedures, and operational guidance.
Responsibilities include coordinating and processing a wide range of HR-related activities involving faculty, academic staff, support staff, temporary employees, graduate assistants, and student employees. This position works closely with faculty, staff, students, supervisors, and college partners, contributing to a collaborative and service-oriented environment that supports employee success and operational effectiveness.
The role requires interpreting and applying university and departmental policies and procedures, exercising independent judgment in resolving routine administrative matters, and providing accurate and responsive guidance to a variety of stakeholders. Success in this position requires strong organizational skills, attention to detail, sound judgment, confidentiality, and the ability to manage multiple priorities effectively in a fast-paced academic environment.
Key Responsibilities
Faculty and Academic Hiring Coordination
Provides coordination and administrative support for faculty and academic staff hiring activities.
- Coordinates faculty and academic staff hiring processes, including position postings, candidate communications, interview scheduling, and onboarding activities
- Assists with candidate visit logistics and interview itinerary coordination
- Supports departmental search committees throughout recruitment and selection processes
- Assists with visa-related processing and employment documentation for international faculty and scholars
- Supports equitable and inclusive hiring practices by assisting with search process coordination and related documentation
- Maintains hiring-related records and documentation in accordance with university procedures and retention requirements
Human Resources Operations and Employee Support
Provides support for departmental human resources operations and personnel-related processes.
- Coordinates and administers personnel-related processes for faculty, support staff, temporary employees, graduate assistants, and student employees
- Serves as a departmental resource for HR-related questions, policies, procedures, and operational processes
- Interprets and applies university policies, procedures, and collective bargaining agreements in routine situations
- Coordinates onboarding and offboarding activities, including orientation support, required training coordination, and employment documentation
- Assists with payroll-related transactions, employment updates, and personnel processing activities
- Maintains confidential personnel records and HR-related documentation in accordance with university requirements
- Compiles and organizes HR-related information and reports to support departmental operations and decision-making
Student and Temporary Employment Administration
Provides administrative support for student and temporary employment processes.
- Coordinates hiring and employment transactions for graduate assistants, student employees, temporary employees, and on-call staff
- Processes hiring paperwork, payroll approvals, and related employment actions
- Assists supervisors and employees with employment procedures and timelines
- Maintains employment-related records and documentation
Administrative Operations and Project Support
Provides operational and administrative support for departmental HR-related activities and communications.
• Assists with departmental HR initiatives, projects, and process improvement efforts
• Supports operational activities and performs related administrative duties as assigned
• Assists with maintaining departmental records, documentation, and reporting materials
• Creates, curates, and coordinates content for departmental social media platforms, including Instagram, Facebook, and LinkedIn
• Updates and maintains the department website with current news, events, and announcements
• Maintains and updates the CSE intranet directory and monitors to ensure accuracy of faculty, staff, and other departmental information
• Contributes to a collaborative and customer-service-focused office environment
Other Duties as Assigned
Performs additional duties that align with the role and classification.
Impact of the Role
This position plays an important role in supporting the efficiency and effectiveness of departmental operations by coordinating human resources processes and employee support activities. The role directly contributes to operational continuity, compliance, employee experience, and the overall success of faculty, staff, and students within the department.
Work Environment
This position operates in a standard office environment with frequent interaction among faculty, staff, students, and external stakeholders. The role requires regular use of computers and administrative systems, as well as the ability to manage multiple priorities effectively. Occasional physical activity may include assisting with event coordination and handling office materials.
Hybrid Work Arrangement
This position offers the potential for a hybrid work arrangement that combines in-office and remote work. The specific arrangement will be determined by the supervisor based on departmental priorities and operational needs.
About the Department of Computer Science and Engineering
The Department of Computer Science and Engineering within the Michigan State University College of Engineering is recognized for its strong programs in computer science, computer engineering, artificial intelligence, cybersecurity, data science, and software systems. The department supports a dynamic and research-active community of faculty, staff, researchers, and students dedicated to innovation, interdisciplinary collaboration, and student success. With nationally recognized degree programs, cutting-edge research initiatives, and strong industry partnerships, the department plays an important role in advancing technology, discovery, and workforce development across a wide range of computing and engineering disciplines.
About The College of Engineering
For more than 130 years, the MSU College of Engineering has advanced, shared, and applied engineering knowledge to address society’s most pressing challenges. Our mission is to prepare exceptional engineering graduates, conduct cutting-edge research, and drive innovation that benefits communities locally and globally.
The college pursues this mission through educational and research programs across eight departments, with interdisciplinary strengths in computational sciences, energy, health, manufacturing, materials, mobility, security, and sustainability. By fostering collaboration and discovery, the MSU College of Engineering equips students and faculty to shape the technologies and solutions of the future.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in human resources, business administration, organizational leadership, public administration, or a related social science field; six months to one year of related and progressively more responsible or expansive work experience in a human resources function or an area related to departmental operations; or an equivalent combination of education and experience.
Desired Qualifications
- Demonstrated ability to work collaboratively and build positive working relationships with a diverse population of faculty, staff, students, and administrators
- Strong organizational skills and ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Ability to exercise sound judgment, maintain confidentiality, and provide professional customer service
- Experience interpreting and applying policies, procedures, and employment-related guidelines
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
A complete application will include:
- Cover letter
- Resume
- Names and contact information for three professional references
Work Hours
STANDARD 8-5
Website
www.cse.msu.edu
Bidding eligibility ends May 26, 2026, 11:55 PM
