Position Summary(Basic Job Function)
This is a temporary or an on-call position. Provides professional support. Responsibilities may include general business, science, medical, agricultural or other professional support functions. Term: Temps can work two (2) nine (9) month terms with a week break in service in between and at the end of the second term terminate for three (3) months or switch to an on-call. On-Call allowed to work 1039 hours in any twelve (12) month period.
Unit Position Summary
Seeking an experienced professional(s) to assist with duties which include financial, human resources, and general office support in an academic/research unit at MSU.
Human resources tasks may include:
Assist with coordinating visas for employment
Complete I-9 employment verifications
Oversee bi-weekly payroll and time entry process including time entry in CATS
Monitor payroll financial accounts, submit cost redistributions for pay accounts
Assist with job postings for student and temp/onc-call employees
Assist with personnel file maintenance, departmental lists, updates and disposition
Finance and purchasing related tasks may include:
Ordering - monitor BMB.Reqs email inbox for order requests
Place orders via PCard (avg ~40 per month)
Maintain receipts, track packages, maintain vendor accounts, coordinate with BMB Store
Invoice payments - publication fees, conference registrations, memberships, etc.
DVs - set up vendors for payment, issue payments for expenses, reimbursement, stipends, etc.
General office tasks may include:
Greet and direct visitors, answer questions, answer phone
Monitor BMB.Office email inbox
Sort mail, assist with conference rooms, copy/fax machines, lockouts, parking passes, maintenance calls, etc.
Incoming package handling (sign for deliveries, send emails for perishable items, etc.)
Process outgoing FedEx shipments (research samples, etc.)
Assist with coordinating visits
Support for departmental events and initiatives
Required: Experience in any or all of the above applications and tasks. Knowledge of policies and procedures related to any or all of the above applications and tasks.
The position(s) may offer up to 10 hours per week in each area of service, HR, finance/purchasing and general office administrative assistance.
Desired Qualifications
CATS time entry
EBS HR application functions and forms
Kuali and financial application functions and forms
Excel spreadsheets
Google documents
J-1 and H-1B visa processes
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover letter
Resume
Names and contact information for 3+ professional references
Special Instructions
Will fill one or two positions, depending upon the applicant interest, availability, experience, skill set, in the relevant duty areas.
Contact Sue with questions pungsd@msu.edu
Work Hours
STANDARD 8-5
Website
https://bmb.natsci.msu.edu/
