Careers @ MSU

Position Summary

Provides support to the Director/Freedom of Information Act Officer and Assistant Freedom of Information Act Officer for the University’s statutory obligations under the deadlines stipulated by the Michigan Freedom of Information Act (FOIA). This includes FOIA intake, record source determination, contacting affected units, answering questions from affected units regarding processing, assessing responsiveness and comprehensiveness of records available and collected in response to FOIA requests, reviewing records in preparation for release, determining and processing FOIA fees; drafting correspondence on behalf of the administrative staff; maintaining FOIA databases; providing referential information for current cases and synthesizing data for annual audit reports, establishing, monitoring, maintaining, and overseeing files and records on student employees; internal and external fund accounts and general operations; compiling records and submitting bills for departmental products and services; assist in special projects; maintains and orders office supplies; submits bills for departmental products and services; may oversee and/or supervise designated support staff and student labor. 

Minimum Requirements

Knowledge equivalent to that which would normally be acquired by completing a four-year college degree program in Business Administration or related field, and one to three years of related and progressively more responsible or expansive work experience in a public university setting in which exposure to overall institutional processes, policies, and structure along with a detailed grasp of records/data and record keeping methods was involved; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, and web page software; or an equivalent combination of education and experience.

Desired Qualifications

Ability to exercise independent, sound judgement; ability to communicate effectively, both orally and in writing; ability to work under tight time pressure and pay close attention to detail; strong interpersonal, organizational, and collaboration skills; five years or more employed at the University; knowledge of University policies and procedures; proficiency in computer software such as Word, Excel, Adobe, and Outlook; advanced knowledge of University administrative organization and business procedures; demonstrated ability to work collegially, effectively, and efficiently in a team environment under restrictive deadlines regarding multi-faceted, detailed project of a sensitive nature.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Along with your application, please attach a cover letter, resume, and a writing sample.

Work Hours

STANDARD 8-5

Website

https://foia.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends November 10, 2026, 11:55 PM