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Part-time Adjunct Project Archivist - The Johnson Center for Philanthropy

Apply now Job no: 492899
Work type: EAP - 12-Month Adjunct AP (Administrative Professional)
Location: Allendale, Detroit, Grand Rapids
Categories: College of Community & Public Service


The Johnson Center for Philanthropy at Grand Valley State University, as part of its ongoing commitment to document the history of philanthropy in Michigan, seeks a Project Archivist for foundation records. This position is responsible for all activities related to preserving and providing access to a private foundation client’s records.

The individual in this position reports to the Director of the Johnson Center’s Institute for Foundation and Donor Learning with project guidance from GVSU University Archivist. The Project Archivist – Adjunct AP position is half-time, 20 hours per week based at GVSU’s Detroit Center. This position is a one year appointment with a possibility of renewal for a second year. 

Required Qualifications and Education:

  • ALA-accredited Master of Library and Information Science or master’s degree in a related disciplinary field with specialization in archival studies; recent graduates are encouraged to apply
  • Demonstrated knowledge of current national archival and descriptive standards and best practices, including working knowledge of MARC format, EAD, DACS, and other archival descriptive standards
  • Knowledge of conservation and preservation needs of archival collections
  • Ability to build and sustain effective interpersonal relationships
  • Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues
  • Evidence of analytical, organizational, communication, project, and time management skills
  • Demonstrated ability to set priorities, meet deadlines, and complete tasks and projects on time and within budget and in accordance with task/project parameters
  • Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications

Preferred Qualifications and Education:

  • Experience in appraising, accessioning, arranging and describing manuscript collections
  • Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software
  • An understanding of philanthropy and Michigan foundations

Responsibilities – Essential Functions:

  • Arrange, appraise, preserve, and describe large, complex, multi-format collections, including original manuscripts, photographs, artifacts, and audiovisual and digital media
  • Follow processing standards, create descriptions according to archival metadata standards, and ensure consistency and quality of the descriptions
  • Create finding aids according to standard archival practices
  • Assist in the digitization of audio and paper-based materials
  • Perform other duties as assigned
  • Must be able to lift up to 40 pounds, climb a ladder, stoop and reach in a variety of physical locations
  • Must be able to travel between Grand Rapids and Detroit


Salary: $20,000 - $27,500 for .50 FTE

Department/Division:  Dorothy A. Johnson Center for Philanthropy/College of Community and Public Service

Campus: Based at GVSU Detroit Center, Occasional work at Grand Rapids Pew Campus and Allendale Campus

Application Deadline Date:  Open until filled

How To Apply: Apply online at and select "Apply now".  Please include a cover letter and resume.  The online application will allow you to attach these documents electronically.  On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references. If you have questions or need assistance, call Human Resources at 616-331-2215.

Grand Valley State University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University is an affirmative action, equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. Members of the University community, including candidates for employment or admissions, and visitors or guests have the right to be free from acts of harassment and discrimination, including sexual misconduct, which are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender (including gender identity and expression), sexual orientation, veteran or active duty military status or weight. The University will provide reasonable accommodations to qualified individuals with disabilities. See [Include the following for job advertisements:] TDD Callers: Call Michigan Relay Center 1-800-649-3777.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.

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