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Executive Secretary to General Manager

Apply now Position: Executive Secretary to General Manager (Full time #529878)
Property / Office: Mandarin Oriental, Jakarta
Location: Jakarta, Indonesia

Duties and Responsibilities

  • Provides administrative support to the General Manager and flexibility to assist all personal purposes
  • Answers telephones, sends faxes and composes all types of business correspondence.
  • Maintains the General Manager’s calendar and all appointments in the most effective way.
  • Attend, partake and take down minutes of all meetings that the General Manager requests and maintains follow up and follow through with the necessary updates.
  • Maintains the office correspondence in a proper and sequential order at all times.
  • Prepares presentations and other documentations required for the General Manager.
  • Orders and controls office supplies when necessary.
  • Coordinates with all colleagues to ensure an efficient flow of communication to and from the administration office.
  • Assess, analyse, distribute and file the daily flow of information and incoming letters from the post office to and from the office
  • Draft and issue memorandums after approval by the General Manager.
  • Perform any other reasonable duties as required by the department from time to time.
  • Ensure consistent compliance with the Standard Operating Procedures (SOP) for administration.
  • Maintain an effective and updated set-up of the General Manager’s filing system.
  • Ensure high standards of tidiness within the working area.
  • Maintain Mandarin Oriental, Jakarta’s grooming and appearance standards at all times.
  • Ensure that the information and information security equipment assets are secured as effectively as practically possible to ensure the confidentiality, integrity and availability of the information assets.

Requirements

  • Reading, writing and oral proficiency in the English language.
  • Be a self-motivator and motivator of others
  • Work in a safe, prudent and organized manner.
  • Be able to relate to all levels of guests and management.
  • Have a minimum of 2 years experience in similar position, preferably in luxury environment
  • Have the ability to handle multiple tasks using time and task management skills.
  • Have excellent communication and organization skills
  • Have excellent attention to details and service knowledge

Advertised: SE Asia Standard Time
Applications close: SE Asia Standard Time

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